Operation Admin Executive (Foreign Worker Division)

TAKA GLOBAL SDN BHD; Klang City, Port Klang; On-site; MYR 33,000 - 47,000; Full time

Job summary

TAKA GLOBAL SDN BHD in Klang, Malaysia, is seeking a dedicated Foreign Worker Operation Admin to manage our foreign workforce operations efficiently and accurately.

You will handle end-to-end documentation, permit renewals, regulatory compliance, ELMS data updates, and external coordination with Immigration and Labour authorities to ensure seamless daily operations with zero penalties.

Qualifications

• 1–3 years of foreign worker documentation and operations experience.
• Hands-on with FOMEMA, FWCMS, and ePLKS systems.
• Strong knowledge of Malaysian immigration procedures.
• Valid driving license and willingness to travel.
• Proficient in Bahasa Malaysia and English.

Responsibilities

• Manage end-to-end foreign worker documentation and permit renewals.
• Monitor expiry tracking for passports, work permits, and related documents.
• Update worker status in ELMS and company systems.
• Coordinate with government offices, clinics, and client sites as required.
• Ensure compliance with immigration and labor laws to avoid penalties.
• Maintain filing and tracking systems for regulatory submissions.
• Assist with repatriation and welfare documentation.

Skills

Attention to detail

Proactive problem solving

Time management

Willingness to travel

Driving license

Tools

FOMEMA

FWCMS

ePLKS

ELMS

Job description

We are looking for a dedicated and meticulous Foreign Worker Operation Admin to manage our foreign workforce operations efficiently. The ideal candidate will be responsible for end-to-end foreign worker documentation, permit renewals, regulatory compliance, and system updates to ensure seamless daily operations and zero penalties.

Key responsibilities

Manage and monitor the expiry tracking of passports, work permits, FOMEMA medical check-ups, FWCMS, and ePLKS systems.

Lead the entire renewal process proactively to ensure zero penalties and 100% full compliance with Malaysian immigration and labor laws.

Update the latest worker permits and legal documents accurately in both the company system and physical/digital workers' personal files.

Maintain and update real-time worker status in internal system (ELMS) to provide accurate data for management decision-making and strategic planning.

Handle external coordination by visiting government offices (Immigration, Labour Department, etc.), clinics/FOMEMA panels, and client sites as required for operational needs.

Assist with repatriation processes, insurance arrangements (SKHPPA, FWCS, Foreign Worker Compensation Scheme), and general foreign worker welfare documentation.

Maintain proper filing and tracking systems for all regulatory and administrative submissions.

About you

Minimum 1 to 3 years of working experience in handling foreign worker documentation and operations.

Hands-on experience and familiarity with FOMEMA, FWCMS, ePLKS systems, and internal tracking tools (such as ELMS).

Strong knowledge of Malaysian immigration procedures, high attention to detail, proactive problem-solver, and good time management.

Must possess a valid driving license and own transport, and be willing to travel outstation or to government offices, clinics, and client sites when required.

Proficient in Bahasa Malaysia and English.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Operations Administration Executive?
• Which of the following types of qualifications do you have?