Operations Executive

UMR Strategic Sdn Bhd; Subang Jaya; On-site; MYR 42,000 - 64,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

UMR Strategic Sdn Bhd seeks an Operations Executive to manage workforce planning, coordinate daily operations, and handle administrative duties in a fast-paced setting.

You will arrange FOMEMA medical examinations, prepare required documentation, monitor appointments, and ensure timely renewals of permits. Strong coordination and problem-solving skills are essential, with English and Bahasa Malaysia proficiency; based in Subang Jaya.

Qualifications

• Diploma or Bachelor's Degree in any field.
• 1-2 years of relevant experience in operations, preferably in manpower outsourcing, logistics, facility management, security services, or related industries.
• Experience handling FOMEMA medical examination arrangements is an added advantage.
• Strong coordination, communication, and problem-solving skills.
• Able to work independently, manage multiple priorities, and perform well in a fast-paced environment.
• Proficient in Microsoft Office applications.
• Good command of English and Bahasa Malaysia. Mandarin proficiency will be an added advantage.
• Willing to be based in Subang Jaya, Selangor.

Responsibilities

• Arrange and coordinate FOMEMA medical examinations for foreign workers.
• Prepare and submit required documents for FOMEMA registration and medical screening.
• Monitor FOMEMA appointment dates, medical results, and follow-up requirements.
• Coordinate with clinics, FOMEMA, and relevant agencies regarding medical examination matters.
• Manage the timely renewal of workers' permits, special passes, and check-out memos while ensuring accuracy and compliance.
• Monitor permit expiry dates and follow up on FOMEMA & renewal status to avoid delays or penalties.
• Maintain accurate records of workers’ passports, permits, FOMEMA results, and renewal documents.
• Coordinate with insurance company or agent regarding policy applications, renewals, claims, and related documentation.
• Provide day-to-day administrative support to ensure efficient office operations.
• Prepare and maintain weekly reports for internal monitoring and management.
• Maintain accurate documentation and filing of employee-related records.
• Perform other administrative and ad‑hoc tasks as assigned by the supervisor.

Skills

Coordinate

Problem-solving

Communication

Microsoft Office

English

Bahasa Malaysia

Mandarin (adv)

Education

Diploma or Bachelor's Degree

Tools

Microsoft Office

Job description

We are seeking a proactive and hands-on Operations Executive to manage workforce planning, operational arrangements, and daily coordination activities. This role plays an important part in ensuring smooth workforce operations by managing schedules, coordinating internal teams, resolving operational challenges, and supporting continuous improvement initiatives. If you enjoy problem-solving, organising people and processes, and working in a fast-paced environment, this is a great opportunity to grow your operations career.

Job Description

Arrange and coordinate FOMEMA medical examinations for foreign workers.

Prepare and submit required documents for FOMEMA registration and medical screening.

Monitor FOMEMA appointment dates, medical results, and follow-up requirements.

Coordinate with clinics, FOMEMA, and relevant agencies regarding medical examination matters.

Manage the timely renewal of workers' permits, special passes, and check-out memos while ensuring accuracy and compliance.

Monitor permit expiry dates and follow up on FOMEMA & renewal status to avoid delays or penalties.

Maintain accurate records of workers’ passports, permits, FOMEMA results, and renewal documents.

Coordinate with insurance company or agent regarding policy applications, renewals, claims, and related documentation.

Provide day-to-day administrative support to ensure efficient office operations.

Prepare and maintain weekly reports for internal monitoring and management.

Maintain accurate documentation and filing of employee-related records.

Perform other administrative and ad‑hoc tasks as assigned by the supervisor.

Job Requirements

Diploma or Bachelor's Degree in any field.

Minimum 1-2 years of relevant experience in operations, preferably in manpower outsourcing, logistics, facility management, security services, or related industries.

Experience handling FOMEMA medical examination arrangements is an added advantage.

Strong coordination, communication, and problem‑solving skills.

Able to work independently, manage multiple priorities, and perform well in a fast‑paced environment.

Proficient in Microsoft Office applications.

Good command of English and Bahasa Malaysia. Mandarin proficiency will be an added advantage.

Willing to be based in Subang Jaya, Selangor.

UMR Strategic Sdn Bhd is an established foreign manpower consultancy company since year 2001, with the aim of assisting local and foreign companies in foreign manpower recruitment. Our role is to look after the interests of our clients and to provide professional services that include human resource planning and recruitment ie. testing, selecting, orientation and placement of foreign workers to various sectors.

UMR Strategic Sdn Bhd is an established foreign manpower consultancy company since year 2001, with the aim of assisting local and foreign companies in foreign manpower recruitment. Our role is to look after the interests of our clients and to provide professional services that include human resource planning and recruitment ie. testing, selecting, orientation and placement of foreign workers to various sectors.

What can I earn as an Operations Executive