On-Site Project Document Controller

KJ TECHNICAL SERVICES SDN BHD; Port Dickson; On-site; MYR 36,000 - 60,000; Full time

Job summary

KJ Technical Services Group is seeking a detail-oriented Document Controller to manage project documentation and support effective document management across project teams. The role involves maintaining accurate records, ensuring proper document control procedures, and coordinating timely submissions, approvals, and retrieval.

Based at the project site in Malaysia. The candidate should have a Diploma or Bachelor’s degree in Engineering or related field with 1–3 years of document control

Qualifications

• Diploma or Bachelor's Degree in Engineering or a related field.
• 1-3 years of experience in document control or project administration; fresh graduates may be considered for junior positions.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Experience using document management systems.
• Strong organisational, communication, and time management skills.
• Ability to work independently and manage multiple projects simultaneously.
• Based at the project site.

Responsibilities

• Manage and maintain project documents, including drawings, technical submissions, contracts, reports, specifications, and correspondence.
• Ensure proper filing, version control, distribution, and retrieval of project documentation.
• Receive, register, track, and distribute incoming and outgoing documents to internal teams, clients, consultants, and subcontractors.
• Maintain document control registers and databases in accordance with company procedures, client requirements, and ISO standards.
• Coordinate with project teams to ensure required documents, approvals, and records are complete, accurate, and submitted within required timelines.
• Archive completed project documents and maintain electronic and hardcopy records for future reference and audit purposes.
• Support internal and external audits by preparing and providing controlled documents and records as required.
• Monitor document status, follow up on outstanding submissions, and prepare periodic document control reports for management.
• Perform other administrative and document management duties as assigned by management.

Skills

MS Office

Organisational skills

Communication skills

Time management

Independent working

Attention to detail

Education

Engineering or related field (Diploma/Bachelor)

Tools

Document management systems

Job description

KJ Technical Services Group is seeking a detail-oriented Document Controller to manage project documentation and support effective document management across project teams. The role involves maintaining accurate records, ensuring proper document control procedures, and coordinating timely submissions, approvals, and retrieval.

Based at the project site in Malaysia. The candidate should have a Diploma or Bachelor’s degree in Engineering or related field with 1–3 years of document control