Document Controller

TRAX SOLUTIONS SDN BHD; Shah Alam; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Performance bonus

Medical, dental, and optical coverage

Training and development opportunities

Project-related allowances, subject to

Job summary

TRAX SOLUTIONS SDN BHD in Malaysia is seeking a meticulous Document Controller for Shah Alam or Penang projects. The role focuses on controlling project documentation, versioning, filing, and audit readiness, aligning with ISO 9001 standards.

Based on project needs, you will manage cross-functional document flow with engineers and contractors, ensuring timely submissions and compliant records while maintaining strict accuracy and organization.

Qualifications

• Diploma or Bachelor's degree in a relevant field.
• 1–2 years of document control experience in engineering, construction, or projects.
• Proficient in Word, Excel, and Outlook; familiar with document management.
• Basic knowledge of ISO 9001 and document control procedures.
• Excellent organizational, communication, and time management skills.
• Able to work independently and manage multiple tasks.

Responsibilities

• Manage, maintain, and control project documents with accuracy and traceability.
• Ensure proper numbering, filing, tracking, and version control.
• Maintain document registers and logs for timely records.
• Coordinate submissions and approvals with PMs, engineers, and contractors.
• Ensure reviews, approvals, and distribution per procedures.
• Monitor deadlines and follow up on outstanding documents.
• Prepare reports and assist audits as needed.

Skills

Attention to detail

Time management

Communication

Education

Diploma or Bachelor's Degree in Business Administration, Document Management, Engineering, or a related field

Tools

Microsoft Word

Microsoft Excel

Outlook

ISO 9001 knowledge

Job description

We are seeking a highly organised and detail-oriented Document Controller to join our team. The successful candidate will be based in Shah Alam, Selangor, or Penang (Pulau Pinang), depending on project requirements and company needs.

The successful candidate will be responsible for managing, maintaining, and controlling project documentation to ensure accuracy, proper filing, traceability, and compliance with company procedures and project requirements.

Key Responsibilities

Manage, organise, and maintain all project-related documents, including drawings, reports, correspondence, technical submissions, and records.

Ensure proper document numbering, filing, tracking, distribution, and version control.

Maintain and update document registers, logs, and tracking systems to ensure accurate and timely records.

Coordinate with project managers, engineers, consultants, contractors, and other relevant parties regarding document submissions and approvals.

Ensure all documents are reviewed, approved, and distributed to the relevant personnel in accordance with established procedures.

Monitor document submission deadlines and follow up on outstanding documents.

Maintain proper records of document revisions, approvals, and correspondence.

Ensure compliance with company policies, ISO standards, and project documentation requirements.

Prepare documentation reports and assist with internal and external audits when required.

Perform other administrative and documentation-related duties as assigned by management.

Job Requirements

Diploma or Bachelor's Degree in Business Administration, Document Management, Engineering, or a related field.

Minimum 1–2 years of working experience in document control, preferably in engineering, construction, or project management environments.

Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.

Basic knowledge of ISO 9001 Quality Management System and document control procedures is an advantage.

Good organizational, communication, and time management skills.

Strong attention to detail with the ability to maintain accurate records.

Able to work independently and manage multiple tasks within tight deadlines.

Good command of written and spoken English and Bahasa Malaysia.

Willing to be based in Shah Alam, Selangor, or Penang (Pulau Pinang), depending on project requirements.

• Performance bonus
• Medical, dental, and optical coverage
• Training and development opportunities
• Project-related allowances, subject to project requirements and Company approval