Document Control Specialist — Engineering Projects

Green Energy Automation Sdn Bhd; Skudai; On-site; MYR 28,000 - 47,000; Full time

Benefits offered by this job

EPF/SOCSO/EIS

Annual leave

Medical benefits

Job summary

Green Energy Automation Sdn Bhd in Johor seeks an organised Document Control Clerk to manage project documents, master registers, submission schedules and revision histories. You will ensure accuracy, track revisions and distribute approved documents to authorised recipients.

The role requires a Diploma or related qualification and at least 2 years of document control or project administration experience. Proficiency in MS Word/Excel, English and Bahasa Malaysia is essential; on-site, full-time

Qualifications

• Certificate or Diploma in Business Administration, Information Management, Engineering or related discipline.
• At least 2 years of document control or project administration experience.
• Experience in engineering, construction, manufacturing or system integration is a plus.
• Knowledge of document numbering, revision control, transmittals, and master registers.
• Proficient with MS Word, Excel, PDF tools, and shared digital filing systems.
• Good communication in English and Bahasa Malaysia.
• Willing to learn the company's digital task management systems.

Responsibilities

• Maintain an organised document control system for projects and procedures.
• Register, classify and track documents using approved numbering and filing conventions.
• Maintain master registers, drawing registers, submission schedules and revision histories.
• Check document numbers, titles, revisions, approval status and attachments before issue.
• Distribute approved documents to authorised recipients and prevent superseded versions.
• Prepare document transmittals and maintain records of submissions and acknowledgements.
• Track documents awaiting review or approval and follow up with responsible personnel.
• Coordinate with engineers, project managers, suppliers and subcontractors.
• Compile project documentation and handover packages against checklists.
• Control access to confidential documents and support QA activities.

Skills

MS Office

Bilingual: English & Malay

Education

Diploma / Advanced Diploma

Job description

Green Energy Automation Sdn Bhd in Johor seeks an organised Document Control Clerk to manage project documents, master registers, submission schedules and revision histories. You will ensure accuracy, track revisions and distribute approved documents to authorised recipients.

The role requires a Diploma or related qualification and at least 2 years of document control or project administration experience. Proficiency in MS Word/Excel, English and Bahasa Malaysia is essential; on-site, full-time