Document Control - PJ (Contract)

CLIMEC ENGINEERING SDN. BHD.; Petaling Jaya; On-site; MYR 42,000 - 60,000; Full time

Job summary

CLIMEC ENGINEERING SDN. BHD. in Petaling Jaya, Selangor is seeking a Document Controller to manage and maintain project documentation for engineering projects at the site.

You will ensure documents are properly controlled, accessible, and aligned with company procedures and project requirements. We look for 1–2 years of document control experience, proficiency with MS Office, and strong attention to detail, time management, and communication skills.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Document Management, Engineering, or equivalent.
• 1 to 2 years of relevant experience in document control (engineering/project management environment).
• Fresh graduates with high potential encouraged.
• Proficiency in Word, Excel, and Outlook.
• Strong organisational, communication, and time management skills.
• Good command of written and spoken English, Bahasa Malaysia, and Mandarin.

Responsibilities

• Manage, organise, and maintain project-related documents, including drawings, reports, correspondence, technical submissions, and records.
• Ensure proper document numbering, filing, tracking, distribution, and version control.
• Maintain and update document registers, logs, and tracking systems to ensure accurate and timely records.
• Coordinate with project managers, engineers, contractors, and other relevant parties regarding document submissions and approvals.
• Ensure documents are reviewed, approved, and distributed to relevant personnel in accordance with established procedures.
• Monitor document submission deadlines and follow up on outstanding documents.
• Maintain accurate records of document revisions, approvals, and correspondence.
• Ensure compliance with company policies and project documentation requirements.
• Perform other administrative and documentation-related duties as assigned by management.

Skills

MS Office

Organisational skills

Time management

Communication

Multilingual (English, Bahasa Malaysia

Education

Diploma or Bachelor's Degree in Business Administration, Document Management, Engineering

Job description

As a Document Controller, you will manage and maintain accurate project documentation for engineering projects at the site in PJ, Selangor. You will support project teams by ensuring documents are properly controlled, accessible, and managed in accordance with company procedures and project requirements.

Key responsibilities

• Manage, organise, and maintain project-related documents, including drawings, reports, correspondence, technical submissions, and records.
• Ensure proper document numbering, filing, tracking, distribution, and version control.
• Maintain and update document registers, logs, and tracking systems to ensure accurate and timely records.
• Coordinate with project managers, engineers, contractors, and other relevant parties regarding document submissions and approvals.
• Ensure documents are reviewed, approved, and distributed to relevant personnel in accordance with established procedures.
• Monitor document submission deadlines and follow up on outstanding documents.
• Maintain accurate records of document revisions, approvals, and correspondence.
• Ensure compliance with company policies and project documentation requirements.
• Perform other administrative and documentation-related duties as assigned by management.

What we're looking for

• Diploma or Bachelor's Degree in Business Administration, Document Management, Engineering, or an equivalent field.
• 1 to 2 years of relevant experience in document control, preferably in an engineering or project management environment.
• Fresh graduates with strong potential are encouraged to apply.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Good organisational, communication, and time management skills.
• Strong attention to detail and the ability to maintain accurate records.
• Ability to work independently and manage multiple tasks within tight deadlines.
• Good command of written and spoken English, Bahasa Malaysia, and Mandarin.