On-Site Document Controller: Penang (1-Year Contract)

Aurecon; Seberang Perai; On-site; MYR 60,000 - 85,000; Full time

Job summary

Aurecon in Penang seeks an experienced Document Controller to manage and maintain project documentation, ensuring accuracy, control, and timely access for project teams on site. The role focuses on filing, version control, and distribution, with a fixed-term contract of 1 year and based at the project site in Penang.

Strong English communication and proficiency with Microsoft Office and ACONEX are required.

Qualifications

• Bachelor's degree in business administration, Information Management, Engineering, Construction Management, or a related discipline.
• 5-8 years of experience as a Document Controller, preferably within construction, engineering, infrastructure, or project-based environments.
• Strong working knowledge of ACONEX Document Management System.
• Experience managing large volumes of project documentation, including technical drawings, specifications, and construction records.
• Familiarity with quality management systems and ISO 9001 compliance is an added advantage.
• Highly organized with strong multitasking and prioritization skills.
• Strong written and verbal communication skills in English.

Responsibilities

• Manage and maintain project documentation, including technical drawings, reports, approvals, correspondence, and other project records.
• Ensure all incoming and outgoing documents are properly registered, tracked, and filed in accordance with project procedures.
• Maintain and update document control registers to ensure accurate record keeping and traceability.
• Distribute project documents to stakeholders in a timely manner through both electronic and hard copy channels.
• Set up and maintain an organized filing system to ensure documents can be easily retrieved by the project team.
• Support the implementation and continuous improvement of document control processes and procedures.
• Monitor document revisions and ensure the latest approved versions are available to relevant stakeholders.
• Respond promptly to document requests and ensure information is provided efficiently.
• Coordinate with project team members, contractors, consultants, and other business units to ensure smooth document flow and communication.
• Maintain confidentiality and security of project information and records.
• Support project audits and quality management requirements by ensuring documentation is complete and up to date.

Skills

Communication

Attention to detail

Organizational skills

Multitasking

Education

Bachelor's degree

Tools

ACONEX

Microsoft Office

Job description

Aurecon in Penang seeks an experienced Document Controller to manage and maintain project documentation, ensuring accuracy, control, and timely access for project teams on site. The role focuses on filing, version control, and distribution, with a fixed-term contract of 1 year and based at the project site in Penang.

Strong English communication and proficiency with Microsoft Office and ACONEX are required.