Document Controller - Aconex (Industrial & Science) - Batu Kawan, Penang

Turner & Townsend; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Turner & Townsend is seeking a Document Controller to support industrial and science projects in Batu Kawan, Penang. The role focuses on managing documents in the Aconex system, organizing folders, and ensuring accurate filing for large-scale projects.

Strong communication with the project team and external parties is essential. You will handle document templates, registers, and document numbering, while assisting the Project Manager with contractor communications and document control processes.

Qualifications

• 3 years of relevant working experience as document controller.
• Aconex system knowledge is a must.
• Ability to engage and communicate effectively with stakeholders at all levels.
• Strong MS Office skills (SharePoint, Outlook, Word, Excel, PowerPoint).
• Procore Document Control knowledge is a plus.
• Detail-oriented, organized and able to multitask.

Responsibilities

• Set up project folders, manage registries and document numbering.
• Distribute project information to the project team and external parties as needed.
• Assist the Project Manager with documentation of instructions and correspondence with vendors and contractors.
• Process and control all project document types daily with accuracy and timeliness.
• Maintain quality documentation including drawings, RFIs, and registers.
• Ensure proper storage of physical and digital records and communicate changes to the team.

Skills

Communication

Detail-oriented

Multitasking

Tools

Aconex

MS Office

Procore

Job description

Document Controller - Aconex (Industrial & Science) - Batu Kawan, Penang

Contract

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. Please visit our website: www.turnerandtownsend.com

Responsibilities

• A basic understanding of construction projects and documentation system
• Be able to follow specific Document Templates Systems of the company and of the client
• In charge of project folder setup, folder management, formulating registries, and document and drawing number allocation.
• Liaising with and distributing project-related information with the project team and potentially external parties.
• Assist the Project Manager during documentation of instructions and correspondnces with vendors and contractors
• Process and control all project document types on a day-to-day basis in an accurate and timely manner.
• Ensure that quality documentation, such as documents, drawings, RFIs, and incoming and outgoing registers, is maintained.
• File documents in physical and digital records and ensure appropriate storage.
• Communicate changes to document control procedures or other relevant information to the project team in consultation with the Project Manager / Design Manager.
• Assists in implementing new and improving Document Management systems and document management processes.
• Adhering to company norms and requirements, as well as client documentation standards of filing
• Maintain confidentiality of sensitive documentation.

Qualifications

• 3 years of relevant working experience as document controller, preferably with experience dealing with large scale of projects for semiconductor and advanced manufacturing.
• Aconex system knowledge and experienceis a must
• Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels.
• Strong MS Office Skillset (SharePoint, Outlook, Word, Ms Excel, PowerPoint).
• Procore Document Control Management systems knowledge is a plus.
• Detail-oriented as well as organized, and multitasker.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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