Officer, Technical

Kuok Group Singapore; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Kuok Group Singapore is seeking a dedicated professional to support our Technical Maritime team in drydock and asset management. You will assist in preparing expenditure authorisations, coordinate with AP and vendors, and track spares and timesheets across vessel projects.

Responsibilities include updating drydock documents, monitoring VOE trends, maintaining compliance certificates, and supporting the manager with monthly accruals and routine procurement tasks.

Qualifications

• Experience in maritime operations or shipyard administrative work preferred.
• Familiarity with purchase orders and cost control processes.
• Attention to detail and ability to coordinate with multiple teams.

Responsibilities

• Assist Technical Sup in preparing Authorisation for Expenditure based on the appropriate Work Breakdown Structure and ensure completeness in the scope of work.
• Coordinate with the AP team and vendors on advance and milestone payments.
• Plan and track all spares and equipment required for drydock.
• Update and maintain the Shipment Monitoring Form.
• Coordinate, compile and perform verification on manhours and timesheet submitted by service engineers.
• Track variation orders from shipyard and update cost control team.
• Update and assist in closing out open POs (for POs raised by TE).
• Escalate pending drydock tasks, delays, or outstanding issues to the Technical Superintendent.
• Maintain proper drydock documentation and ensure all relevant files are accurately saved in the drydock SharePoint folder.
• Maintain critical drydock documentation for postmortem review and future planning purposes.

Tools

SAP

Job description

Located at the heart of Asia, Kuok Group Singapore (KGSg) is a dynamic, diversified conglomerate with global reach and established brands in the digital infrastructure, maritime and real estate sectors.

Our businesses include the digital infrastructure business of K2 Strategic, maritime entities such as POSH, PCL, and PaxOcean, which together form part of Kuok Maritime Group, and the real estate business of Allgreen Properties.

At KGSg, we nurture young talent through mentorship, leadership development, and cross-functional exposure, offering diverse career pathways and global opportunities across our businesses.

Explore your future with KGSg today!

Drydock Support

• Assist Technical Sup in preparing Authorisation for Expenditure based on the appropriate Work Breakdown Structure and ensure completeness in the scope of work.
• Coordinate with the AP team and vendors on advance and milestone payments.
• Plan and track all spares and equipment required for drydock.
• Update and maintain the Shipment Monitoring Form.
• Coordinate, compile and perform verification on manhours and timesheet submitted by service engineers.
• Track variation orders from shipyard and update cost control team.
• Update and assist in closing out open POs (for POs raised by TE).
• Escalate pending drydock tasks, delays, or outstanding issues to the Technical Superintendent.
• Maintain proper drydock documentation and ensure all relevant files are accurately saved in the drydock SharePoint folder.
• Maintain critical drydock documentation for postmortem review and future planning purposes.

Budget preparation

• Consolidate recurring subscription fee listings from SAP/ANS NS and submit to the Technical Manager for reference.

Monitoring of Technical Vessel Operating Expenditure ("VOE")

• Support the Technical Manager with basic analysis of VOE trends and variances.
• Support in the monthly accruals review for Technical VOE.

Asset Management and Compliance

• Maintain and update vessel's trading certificates
• Apply for the renewal of key certificates such as Bunker Convention Certificate, ship station license and Wreck Removal Certificate from the vessel's flag
• Extract ABS NS reports for circulation and highlight critical issues to the Technical Superintendent and Technical Manager.
• Prepare and circulate the monthly vessel compliance status report
• Support on documentation requirements in event of insurance claims
• Download quarterly class status reports from class websites and arrange distribution to vessels.
• Track vessel offloads of lube oil, fuel oil, and fresh water samples for shore-based laboratory analysis.

Other Support

• Preparation of purchase orders for Technical related spent
• Administrative support to technical team which may include expediting delivery of critical parts for vessels and ad hoc payment request for urgent purchases as well as travel arrangements.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Commercial & Industrial Property Management 51-100 employees

The Kuok Group of Companies began as Kuok Brothers Limited in Malaysia in 1943 as a trader of sugar, rice, wheat and flour. Over the years, the Kuok Group of Companies have expanded to include companies who are involved in the entire maritime value chain, from ship building, maintenance and repair, to ship brokering and management. Apart from the maritime industry, the Kuok Group of Companies also include companies involved in agriculture and fertiliser trading, and property development.

Since 1953, Kuok (Singapore) Limited has been the holding company for the Kuok Group in Southeast Asia, which is a conglomerate of a variety of business specialisation in Shipping, Property, Fertiliser, and significant interests along the Maritime industry value chain. These subsidiaries will include but not limited to; Pacc Offshore Services Holdings Limited (POSH Group), Pacific Carriers Limited (PCL), PaxOcean Group, Allgreen Properties Limited, Agrifert Fertilisers Group.

The Kuok Group of Companies began as Kuok Brothers Limited in Malaysia in 1943 as a trader of sugar, rice, wheat and flour. Over the years, the Kuok Group of Companies have expanded to include companies who are involved in the entire maritime value chain, from ship building, maintenance and repair, to ship brokering and management. Apart from the maritime industry, the Kuok Group of Companies also include companies involved in agriculture and fertiliser trading, and property development.

Since 1953, Kuok (Singapore) Limited has been the holding company for the Kuok Group in Southeast Asia, which is a conglomerate of a variety of business specialisation in Shipping, Property, Fertiliser, and significant interests along the Maritime industry value chain. These subsidiaries will include but not limited to; Pacc Offshore Services Holdings Limited (POSH Group), Pacific Carriers Limited (PCL), PaxOcean Group, Allgreen Properties Limited, Agrifert Fertilisers Group.

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