Purchasing Officer M/F

Bourbon; Malaysia; On-site; MYR 78,000 - 123,000; Full time

Job summary

BOURBON in Malaysia is seeking a procurement professional to manage the full cycle from PR to PO closure and to source suppliers with at least three quotes. The role involves negotiating terms, preparing quotations for approval, and ensuring accurate PO processing for spare parts shipped to vessels worldwide.

The ideal candidate has a Diploma in Supply Chain Management and 3+ years in purchasing, with proficiency in ERP modules (SmartPal, Oracle) and MS Office.

Qualifications

• Diploma in Supply Chain Management preferred.
• 3+ years of purchasing or procurement experience, preferably in shipping/maritime.
• Strong negotiating and vendor-management skills.
• Proficient with ERP procurement modules (e.g., SmartPal, Oracle) and MS Office.

Responsibilities

• Manage full procurement cycle from PR to PO closure.
• Source suppliers and obtain a minimum of three quotes.
• Negotiate pricing, lead times, and payment terms for urgent needs.
• Prepare quotation summaries for supervisor approval before PO issuance.
• Generate and verify POs; amend rejected POs in a timely manner.
• Onboard new suppliers with Purchasing Admin team.
• Collaborate with Logistics to coordinate shipments of spare parts.
• Resolve PO/invoice discrepancies and support ad-hoc process improvements.

Skills

Vendor negotiation

Relationship management

Communication

Organizational skills

ERP proficiency

Cost reduction

Education

Diploma in Supply Chain Management

Tools

SmartPal

Oracle

MS Office

Job description

· Manage the full procurement cycle from Purchase Request (PR) to Purchase Order (PO) closure within our digital system.

· Source and evaluate suppliers, obtaining a minimum of three competitive quotes for all requests.

· Negotiate optimal commercial terms, including pricing, lead times, and payment conditions, especially for urgent requirements.

· Prepare and submit quotation summaries for timely approval from superintendents and managers prior to PO issuance.

· Generate accurate Purchase Orders, verifying all specifications, quantities, and terms.

· Ensure prompt amendment and re-submission of any rejected POs.

· Proactively identify, evaluate, and onboard new suppliers in coordination with the Purchasing Admin team.

· Build and maintain strong relationships with key suppliers to ensure reliability and quality.

· Participate in tender processes and bulk purchase initiatives to achieve significant cost savings.

Logistics & Operational Support:

· Collaborate closely with the Logistics team to coordinate the timely shipment and delivery of spare parts to vessels worldwide.

· Review Delivery Orders and Service Reports to quickly identify and resolve any discrepancies.

· Work with accounts to resolve discrepancies between POs and supplier invoices.

· Assist in uploading prepayment and urgent payment requests to the finance shared drive (OneDrive).

· Ensure all POs and PRs are accurately closed in the system in a timely manner.

· Participate in and contribute to commercial, contract, and operations meetings.

· Actively participate in and promote the company's safety culture, understanding that procurement decisions directly impact operational safety.

· Support the department head on ad-hoc projects and process improvement initiatives.

Qualifications, Skills and Experiences

Diploma, Dip in Supply Chain Management is preferred

· Proven experience (typically 3+ years) in a purchasing or procurement executive role, preferably within the shipping, maritime, or a related industrial sector.

· Strong experience in negotiating with suppliers and managing vendor relationships.

· Proficiency with ERP procurement modules (e.g., SmartPal, Oracle) and Microsoft Office Suite.

· Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.

· Highly organized, detail-oriented, and able to prioritize tasks in a fast-paced environment.

· A proactive problem-solver with a focus on efficiency and cost-saving.

Job location

Asia, Malaysia

General information

Organisation

BOURBON is operating in more than 35 countries and supports its customers by providing them with a wide range of marine services on oil, gas and wind fields. With a fleet of 233 modern-standardised vessels, the company and its more than 5,800 employees are working to achieve one ambition: to be a main partner for the major stakeholders in offshore energy, by building sustainable and innovative marine solutions. In this way, the Group aims to contribute to the decarbonisation of the offshore energy production value chain.

Organisation

BOURBON is operating in more than 35 countries and supports its customers by providing them with a wide range of marine services on oil, gas and wind fields. With a fleet of 233 modern-standardised vessels, the company and its more than 5,800 employees are working to achieve one ambition: to be a main partner for the major stakeholders in offshore energy, by building sustainable and innovative marine solutions. In this way, the Group aims to contribute to the decarbonisation of the offshore energy production value chain.

Strongly rooted in local communities, BOURBON makes proximity to its customers one of its key assets. Its worldwide network of subsidiaries, shipmanagers and partners enables it to operate anywhere in the world with the same level of quality and safety.

BOURBON comprises three main activities (Bourbon Marine & Logistics, Bourbon Mobility and Bourbon Subsea Services) and has revenues of 733 million euros in 2024.

Reference

2026-2184

Reference

2026-2184

Job type (offshore/onshore)

Onshore

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