Office Admin Exec

EBC TECHNOLOGY MALAYSIA SDN. BHD.; Kuala Lumpur; On-site; MYR 39,000 - 67,000; Full time

Job summary

EBC Technology Malaysia Sdn. Bhd.

is seeking an experienced Office Administrator to oversee daily operations, maintain efficient workplace processes, and support HR, Finance, and Management teams. The role covers office administration, procurement, pantry and records management, and facilities oversight, with a focus on safety, vendor relationships, and continuous improvements to space and processes in a busy Kuala Lumpur office.

Qualifications

• Diploma or bachelor’s degree in business administration, office management, facilities management, or related field.
• 3–5 years of experience in office administration, office management, facilities management, workplace experience, or corporate services.
• Proficiency in Microsoft Office and strong vendor management experience preferred.

Responsibilities

• Oversee day-to-day operations of the office to ensure a smooth, efficient, and productive workplace.
• Manage office administration, supplies, pantry inventory, procurement, filing systems, and company records.
• Drive office improvement initiatives, including office relocation, renovation, workspace enhancement, and process optimization.
• Provide administrative support to the HR, Finance, and Management teams.
• Lead all aspects of facilities management to maintain a safe, secure, and well-maintained office environment.
• Coordinate office maintenance, repairs, cleaning services, preventive maintenance, and workplace improvements.
• Ensure compliance with workplace health and safety regulations, fire safety requirements, licenses, permits, inspections, and statutory compliance.
• Build and maintain strong relationships with vendors, suppliers, contractors, and service providers.
• Manage vendor contracts, service agreements, renewals, and supplier performance.
• Organize employee engagement activities, including monthly celebrations, festive events, CSR initiatives, sports activities, wellness programmes, and team-building events.

Skills

Organizational skills

Project coordination

Communication

Stakeholder management

Education

Diploma or Bachelor’s degree in business administration / Office Management / Facilities Management

Tools

Microsoft Office

Job description

Oversee the day-to-day operations of the office to ensure a smooth, efficient, and productive workplace.

Manage office administration, supplies, pantry inventory, procurement, filing systems, and company records.

Drive office improvement initiatives, including office relocation, renovation, workspace enhancement, and process optimization.

Provide administrative support to the HR, Finance, and Management teams.

Lead all aspects of facilities management to maintain a safe, secure, and well-maintained office environment.

Coordinate office maintenance, repairs, cleaning services, preventive maintenance, and workplace improvements.

Ensure compliance with workplace health and safety regulations, fire safety requirements, licenses, permits, inspections, and statutory compliance.

Build and maintain strong relationships with vendors, suppliers, contractors, and service providers.

Manage vendor contracts, service agreements, renewals, and supplier performance.

Organize employee engagement activities, including monthly celebrations, festive events, CSR initiatives, sports activities, wellness programmes, and team-building events.

Requirements

Diploma or bachelor's degree in business administration, Office Management, Facilities Management, or a related discipline.

3–5 years of experience in Office Administration, Office Management, Facilities Management, Workplace Experience, or Corporate Services.

Strong organizational and project coordination skills with excellent attention to detail.

Excellent communication and stakeholder management abilities across all levels.

A proactive, resourceful, and solution-oriented mindset with the ability to manage multiple priorities in a fast-paced environment.

Experience managing vendors, procurement, office budgets, and facilities operations is highly preferred.

Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an office administrator?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How many years experience in Vendor Relationship Management do you have?