Office Administrator Executive

Private Advertiser; Negeri Sembilan; On-site; MYR 42,000 - 72,000; Full time

Job summary

Private Advertiser is seeking a proactive Office Support Coordinator to oversee daily office and branch operations in a fast-paced SME. The role requires strong organisation, independent work, and support for management and teams.

Responsibilities include facilities upkeep, safety compliance, vehicle oversight, procurement, and events support. Location: Negeri Sembilan, Malaysia. Excellent coordination and communication skills are essential.

Qualifications

• Experience coordinating daily office operations.
• Ability to work independently with minimal supervision.
• Strong organisational and multitasking skills.

Responsibilities

• Coordinate daily office and branch operations.
• Manage facilities, maintenance, safety compliance, and staff accommodation.
• Liaise with landlords, building management, agents, vendors, and service providers.
• Oversee company vehicles, including maintenance and renewals.
• Coordinate purchasing, quotations, deliveries, invoices, and supplier follow-ups.
• Manage office supplies, assets, inventory, and toll/petrol cards.
• Monitor expenses and prepare basic monthly reports.
• Support branch setup, relocation, and workspace arrangements.
• Manage reception, visitors, and presentation of common areas.
• Assist with company events and internal activities.

Skills

Office Coordination

Facilities management

Vendor liaison

Procurement

Admin Support

Job description

We are seeking a proactive and hands-on Office Support Coordinator to manage daily office and branch operations in a fast-paced SME environment. The ideal candidate is organised, resourceful, and able to work independently while supporting management and internal teams.

Key responsibilities

Coordinate daily office and branch operations.

Manage facilities, maintenance, inspections, safety compliance, and staff accommodation.

Liaise with landlords, building management, agents, vendors, and service providers.

Oversee company vehicles, including maintenance, renewals, and accident claims.

Coordinate purchasing, quotations, deliveries, invoices, and supplier follow-ups.

Manage office supplies, uniforms, tools, toll and petrol cards, assets, and inventory.

Monitor office expenses and prepare basic monthly reports.

Support branch setup, relocation, and workspace arrangements.

Manage reception, visitors, and the presentation of common areas.

Assist with company events, meetings, and internal activities.

Provide general administrative and ad-hoc support as required by the HOD.