Office Operations Specialist

RecruitFirst Pte Ltd; Malaysia; On-site; MYR 33,000 - 61,000; Full time

Job summary

RecruitFirst Pte Ltd in Malaysia is seeking an Office Administrator to manage general office operations, records, and expenditure in line with approved budgets and procedures.

You will coordinate with internal teams, vendors and service providers to ensure timely, efficient, and quality service delivery, maintain accurate documentation, and support continuous improvement across the administrative function. Fresh graduates are welcome to apply; 1–3 years of relevant experience is preferred.

Qualifications

• Minimum 1 - 3 years relevant working experience in Office Administration.
• Fresh graduates are welcomed to apply.

Responsibilities

• Administer office resources and operational expenditure through proper record management and compliance with approved budgets and procedures to ensure efficient resource utilisation and cost-effective office operations.
• Provide office administration services through effective coordination with internal stakeholders, vendors and service providers to ensure timely, efficient and quality service delivery.
• Coordinate day-to-day office administration activities in accordance with organisational policies, procedures and operational requirements to ensure smooth office operations and service continuity.
• Maintain administrative records and coordinate office service requirements through accurate documentation and timely communication with internal stakeholders and vendors to support operational efficiency and compliance.
• Contribute to departmental objectives through effective teamwork, knowledge sharing and continuous learning to enhance individual performance and overall service excellence.
• Perform any other related duties as and when required.

Skills

Office administration

Record management

Vendor coordination

Job description

RecruitFirst Pte Ltd in Malaysia is seeking an Office Administrator to manage general office operations, records, and expenditure in line with approved budgets and procedures.

You will coordinate with internal teams, vendors and service providers to ensure timely, efficient, and quality service delivery, maintain accurate documentation, and support continuous improvement across the administrative function. Fresh graduates are welcome to apply; 1–3 years of relevant experience is preferred.