Office Operations Specialist

EVERNAV TECH SDN. BHD.; Kuala Lumpur; On-site; MYR 30,000 - 42,000; Full time

Benefits offered by this job

EPF/SOCSO/EIS contributions

Annual leave

Sick leave

5-day work week

Job summary

EVERNAV Tech Sdn. Bhd. is seeking an Office Assistant to support daily office operations and ensure a smooth, efficient workplace in Kuala Lumpur.

You will handle administration, vendor coordination, and facilities management activities while maintaining inventory and access control. The role requires a minimum diploma or equivalent qualification, 2–3 years of relevant experience, and strong communication and organizational skills.

Qualifications

• Minimum Diploma, Degree, Professional Certificate, or equivalent qualification.
• 2–3 years of relevant experience in office administration, facilities management, office supplies, vendor coordination, or general administrative matters.
• Good communication and organizational skills.
• Good numerical skills with the ability to identify errors, discrepancies, and inconsistencies.
• Able to multitask, prioritize responsibilities, and work independently with minimal supervision.

Responsibilities

• Oversee the day-to-day operations of the office to ensure a smooth, efficient, and well-maintained working environment.
• Handle general administrative and operational tasks to support daily office activities.
• Manage inventory of office supplies, stationery, equipment, and pantry/snack items, including monitoring usage, replenishing stock, and ensuring sufficient availability.
• Manage the office access card system, including maintaining access records and handling the issuance, activation, and deactivation of access cards for new and departing employees.
• Coordinate office repairs, maintenance, and servicing, and liaise with relevant service providers and vendors when required.
• Liaise with vendors and service providers regarding office maintenance, supplies, utilities, and other operational matters.
• Ensure utility bills and other office-related payments are processed in a timely manner to avoid service disruptions.
• Handle incoming mail and courier deliveries, including distribution to the relevant departments or employees.
• Coordinate with various departments to support their office and operational requirements.
• Assist with other ad-hoc administrative and office-related tasks as required.

Skills

Communication

Organizational skills

Numerical skills

Multitasking

Education

Diploma/Degree

Job description

EVERNAV Tech Sdn. Bhd. is seeking an Office Assistant to support daily office operations and ensure a smooth, efficient workplace in Kuala Lumpur.

You will handle administration, vendor coordination, and facilities management activities while maintaining inventory and access control. The role requires a minimum diploma or equivalent qualification, 2–3 years of relevant experience, and strong communication and organizational skills.