Administrative & Operations Specialist

Grand Venture Technology; Seberang Perai; On-site; MYR 36,000 - 54,000; Full time

Job summary

Grand Venture Technology in Malaysia is looking for an experienced Administrative Officer to support daily office operations. You will handle filing, document management, correspondence, and records preparation to keep information accessible and accurate.

You will also assist in foreign worker administration to ensure compliance with local labor laws and company policies, manage office supplies, coordinate events, and maintain tidy workspaces and meeting rooms.

Qualifications

• Bachelor’s degree in business administration, Management, or a related field.
• Minimum of 2–3 years of experience in an administrative role.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, with a professional attitude.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other office management software.

Responsibilities

• Perform a variety of administrative tasks to ensure the smooth operation of the office, including filing, document management, and handling correspondence.
• Prepare and maintain records, reports, and files, ensuring that they are organized, accurate, and accessible.
• Support foreign worker administration and ensure compliance with relevant labor regulations and company policies.
• Handle office equipment and supplies, ensuring inventory levels are maintained and orders are placed in a timely manner.
• Act as the point of contact for internal and external communications, managing phone calls, emails, and general inquiries.
• Assist in organizing company events, conferences, and workshops, ensuring that all details are managed effectively.
• Ensure the office is well-organized and that workspaces, meeting rooms, and common areas are tidy and functional.

Skills

Organizational skills

Time management

Communication skills

Education

Bachelor’s degree in business administration

Tools

Microsoft Office Suite

Job description

Grand Venture Technology in Malaysia is looking for an experienced Administrative Officer to support daily office operations. You will handle filing, document management, correspondence, and records preparation to keep information accessible and accurate.

You will also assist in foreign worker administration to ensure compliance with local labor laws and company policies, manage office supplies, coordinate events, and maintain tidy workspaces and meeting rooms.