New Office Setup & Operations Lead

BIT; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

BIT is establishing its new Malaysian office in Kuala Lumpur and seeks an Office Admin Executive to set up and run the office from the ground up. You will source vendors, coordinate fit-out, and establish processes to ensure smooth daily operations.

You will manage day-to-day admin needs, plan staff welfare activities, and onboard new hires with equipment while coordinating with vendors and building management. Fluency in English, Mandarin, and Malay is required.

Qualifications

• Diploma or Degree in Business Administration, Management, or related field.
• Experience in office admin or office management; prior experience setting up a new office is highly preferred.
• Fluency in English, Mandarin, and Malay is a must, due to liaising with local stakeholders and regional teams across language groups.

Responsibilities

• Set up and run the new Malaysian office, sourcing vendors and coordinating fit-out/renovation logistics.
• Establish office processes from scratch and manage day-to-day office needs (snacks, drinks, water, cleaning, supplies).
• Plan staff welfare activities (health check-ups, festive celebrations, birthdays).
• Help new hires with onboarding (laptop/equipment) and manage equipment returns.
• Coordinate with vendors/service providers to ensure smooth office operations.

Skills

Vendor sourcing

Procurement

Office management

Onboarding support

MS Office

Basic IT support

Multilingual English/Mandarin/Malay

Education

Diploma or Degree in Business Administration/Management

Tools

MS Office

Job description

BIT is establishing its new Malaysian office in Kuala Lumpur and seeks an Office Admin Executive to set up and run the office from the ground up. You will source vendors, coordinate fit-out, and establish processes to ensure smooth daily operations.

You will manage day-to-day admin needs, plan staff welfare activities, and onboard new hires with equipment while coordinating with vendors and building management. Fluency in English, Mandarin, and Malay is required.