Office & Operations Coordinator — Malaysia

We. Communications (Singapore & Malaysia); Kampung Malaysia Tambahan; On-site; MYR 45,000 - 75,000; Full time

Job summary

We. Communications (Singapore & Malaysia) seeks a resourceful Business Operations Associate to streamline day-to-day activities at our Malaysia office. You will collaborate with HR, Finance and IT, ensuring smooth operations and strong support for staff and visiting colleagues.

This hands-on role focuses on office coordination, process improvement, and enabling teams to work more efficiently with AI tools. Fluency in English and Bahasa Malaysia is essential for effective communication.

Qualifications

• Diploma or Bachelor's in Business Administration, Management, Human Resources, Finance, or related field.
• 3–5 years of experience in business operations, office management, administration, or similar coordination role.
• Comfortable across different areas of a business rather than a single specialist function.
• Strong organisational skills and attention to detail with reliable follow-through.
• Comfortable in a small, fast-moving office environment and handling multiple priorities.
• Excellent English and Bahasa Malaysia communication with stakeholders and vendors.
• Able to exercise sound judgement and discretion with confidential matters.
• Experience using AI tools as part of daily workflow.
• Proficient in Microsoft Office and quick to learn new systems and tools.

Responsibilities

• Keep the Kuala Lumpur office running smoothly by coordinating supplies, facilities, vendors, meeting arrangements and general admin tasks.
• Welcome and support Singapore and regional colleagues when visiting Malaysia.
• Act as the local coordination point for routine finance, people and technology administration.
• Assist with invoices, expense documentation, onboarding/offboarding logistics, system access and equipment coordination.
• Maintain simple trackers and documentation, close open items, and streamline day-to-day processes.
• Support internal activities or engagement moments to connect the Malaysia team with the We. network.
• Leverage AI and workplace tools to simplify routine administration and improve efficiency.

Skills

Organisational skills

Attention to detail

Communication (English & Bahasa)

Cross-functional collaboration

Proactive problem solving

Education

Diploma or Bachelor's in business/management/HR/finance

Tools

Microsoft Office

AI tools (Claude/ChatGPT)

Job description

We. Communications (Singapore & Malaysia) seeks a resourceful Business Operations Associate to streamline day-to-day activities at our Malaysia office. You will collaborate with HR, Finance and IT, ensuring smooth operations and strong support for staff and visiting colleagues.

This hands-on role focuses on office coordination, process improvement, and enabling teams to work more efficiently with AI tools. Fluency in English and Bahasa Malaysia is essential for effective communication.