Office Operations & Admin Specialist

INFINITY CREATIVE SOLUTION; Penang; On-site; MYR 28,000 - 50,000; Full time

Job summary

INFINITY CREATIVE SOLUTION in Penang is seeking an Office Administrator to manage daily office operations, handle calls, emails, and filing, and support the team with administrative tasks.

The role involves document preparation, basic bookkeeping, and coordinating vendors and facilities. Fluency in English and Bahasa Malaysia is required; Mandarin is a plus. The position is on-site in Penang and offers opportunities to contribute across departments.

Qualifications

• Diploma or SPM with administrative experience.
• Proficiency in MS Office (Word, Excel) and general computer applications.
• Good communication skills in English and Bahasa Malaysia (Mandarin is an added advantage).
• High attention to detail, strong time-management, and problem-solving abilities.
• Ability to work independently as well as collaboratively within a team.

Responsibilities

• Manage daily office operations, administrative tasks, and filing systems.
• Handle incoming/outgoing phone calls, emails, and business correspondence.
• Prepare, organize, and archive official documents, invoices, and reports.
• Assist with basic bookkeeping, data entry, and record maintenance.
• Coordinate vendors, office supplies inventory, and facility management.
• Support team leads with schedule coordination and administrative arrangements as needed.

Skills

Communication skills

Time management

Teamwork

Problem solving

Fluent English

Education

Diploma or SPM

Tools

MS Office

Computer literacy

Job description

INFINITY CREATIVE SOLUTION in Penang is seeking an Office Administrator to manage daily office operations, handle calls, emails, and filing, and support the team with administrative tasks.

The role involves document preparation, basic bookkeeping, and coordinating vendors and facilities. Fluency in English and Bahasa Malaysia is required; Mandarin is a plus. The position is on-site in Penang and offers opportunities to contribute across departments.