Dynamic Office Administrator — Client Support & Bookings

PROMPT ENGINEERING SDN. BHD.; Penang; On-site; MYR 33,000 - 56,000; Full time

Job summary

PROMPT ENGINEERING SDN. BHD. in Penang is seeking an experienced Office Administrator to provide high-level administrative support across the business and be the first point of contact for clients. You will coordinate job bookings, manage the internal portal, and handle quotes and contracts.

Responsibilities include diary management, system maintenance, handling payments, reporting, and ensuring smooth site operations. Strong English communication and IT/system skills are essential.

Qualifications

• Minimum of 3 years in a similar office administration role.
• Able to handle busy, high-pressure situations with composure.
• Excellent written and spoken English communication.
• First point of contact for clients and internal staff.

Responsibilities

• Coordinate job bookings and client inquiries via phone, email, or internal portal.
• Maintain and update the Notepool and internal system records.
• Prepare quotes, contracts, and project administration support.
• Manage diary/calendar coordination and align with management.
• Process online payments from clients when required.
• Prepare site-related reports and maintain stock and office supplies.

Skills

MS Office proficiency

English communication

Interpersonal skills

Time management

Administrative systems

PC familiarity / IT systems

Tools

Microsoft Office Suite

Job description

PROMPT ENGINEERING SDN. BHD. in Penang is seeking an experienced Office Administrator to provide high-level administrative support across the business and be the first point of contact for clients. You will coordinate job bookings, manage the internal portal, and handle quotes and contracts.

Responsibilities include diary management, system maintenance, handling payments, reporting, and ensuring smooth site operations. Strong English communication and IT/system skills are essential.