Office Operations & Admin Lead

New Heart network; Sarawak; On-site; MYR 33,000 - 56,000; Full time

Job summary

New Heart network in Malaysia seeks an organized administrative coordinator to streamline office operations and ensure policy compliance. You will supervise administrative staff, manage calendars and travel for senior management, handle communications, and support budgeting and record-keeping.

You will also maintain databases, track office supplies, prepare reports and proposals, submit timely documents, and assist colleagues as needed to maintain a smooth and productive work environment.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Job description

New Heart network in Malaysia seeks an organized administrative coordinator to streamline office operations and ensure policy compliance. You will supervise administrative staff, manage calendars and travel for senior management, handle communications, and support budgeting and record-keeping.

You will also maintain databases, track office supplies, prepare reports and proposals, submit timely documents, and assist colleagues as needed to maintain a smooth and productive work environment.