Office Operationist

TransPerfect; Kuala Lumpur; On-site; MYR 50,000 - 78,000; Full time

Job summary

TransPerfect is seeking an Operations Analyst – Real Estate to support global facilities, leasing, and real estate operations. You will analyze options, develop cost comparisons, coordinate with brokers and internal teams, and prepare executive summaries for leadership review.

The role requires CAD experience, strong problem solving and quantitative skills, and excellent communication. Occasional off-hours work and a focus on detail are essential in managing space and project schedules.

Qualifications

• Minimum Bachelor’s degree or its equivalent.
• 2 years experience working with CAD.
• Strong problem solving abilities.
• Strong quantitative analysis skills.
• Excellent attention to detail.
• Flexible hours (occasional) to accommodate construction projects, moves and other off-hours needs.
• Able to perform in high pressure situations.
• Proficient with MS Office, including at least intermediate level knowledge of Excel (including formulas and functions).
• Superior written and spoken communication skills.

Responsibilities

• Provide timely support to facilities, infrastructure, supplies and non-core business areas.
• Support global real estate needs including space planning and scenario analysis.
• Coordinate with brokers, legal teams and stakeholders to finalize lease agreements.
• Create executive summaries and CAD test fits for potential properties.
• Develop cost comparisons and present recommendations to leadership.
• Ensure accurate occupancy costs, notices, renewals, and terminations.
• Coordinate vendor activities and project schedules for office spaces.
• Establish backup telecom/data provisions and document related procedures.

Skills

Problem solving

Quantitative analysis

Attention to detail

Communication skills

Flexibility

Pressure handling

MS Office proficiency

Excel (formulas & functions)

Education

Bachelor’s degree or equivalent

Tools

CAD

MS Office

Excel

Job description

Operations Analyst – Real Estate

Who We Are:

TransPerfect was founded with a mission to help the world's businesses navigate the global marketplace. Today, we have grown to be an industry leader organization by helping clients globalize their business no matter what service they might need. TransPerfect provides a full array of language and business support services, including translation, multicultural marketing, website globalization, legal support, and any kind of technology solution.

What You Will Be Doing:

The Operations Analyst is responsible for providing timely support to the company as a whole as it relates to facilities, infrastructure, supplies and other non-core competency aspects of the business and provide operations related information to the principles that is accurate and useful in making management decisions. Responsibilities for the global real estate needs include space planning, scenario analysis, comparative analysis. This person is an integral position within the company in that this person is responsible for many aspects of establishing and supporting the company’s global leased facilities.

Real Estate Leasing

• Work with brokers to gather information related to real estate alternatives

• Analyze real estate options considered for lease and make recommendations

• Coordinate with brokers, local company contacts and management to facilitate tours and obtain meaningful input from stake holders

• Summarize pertinent data into executive summary formats for presentation to COO

• Create test fits for potential leased properties in CAD

• Develop cost comparisons and make recommendations

• Work with brokers, internal legal department, external legal counsel and operations management to get negotiated lease prepared for signature

  Lease Management Ensure occupancy related costs and payments are correct and tracked

• Ensure that appropriate notices are dealt with for renewals and terminations

• Ensure that free-rent agreements are adhered to

• Coordinate with contractors and other vendors and create a comprehensive project schedule

• Create finish plans for architects and contractors

• Work with furniture vendors on furniture purchase and layout

• Coordinate all tenant vendors as it relates to construction projects

• Coordinate all tenant vendors as it relates to vacating old premises

• Establish back-up telco and data at all company offices

• Document procedures for switching to/from back-up providers

• Ensure that such back-up is posted in each office

• Conduct drills regarding back-up

• Conversion to cable company-wide

• Coordinate with and work with vendors to fix outages

• Establish standards for external office

• Get competitive bids for all expenditures

• Maintain an open line of communication with other departments, TPT offices – enabling Operations to successfully support the growing network of offices

• Special projects, as needed

This controlled document is proprietary and is protected by U.S. and international copyright laws and trade secret laws. Copyright © 2015 TransPerfect International, Inc. (TransPerfect). All rights reserved. No part of this document may be reproduced, copied, adapted, modified, distributed, transferred, translated, disclosed, displayed or otherwise used by anyone in any form or by any means without the express written authorization of TransPerfect Senior Management and/or Quality Assurance Department. Other names may be trademarks of their respective owners. The document is uncontrolled if printed.

Who We Are Looking For:

Your experience includes:

• Minimum Bachelor’s degree or its equivalent

• 2 years experience working with CAD

• Strong problem solving abilities

• Strong quantitative analysis skills

• Excellent attention to detail

• Flexible hours (occasional) to accommodate construction projects, moves and other off-hours needs

• Able to perform in high pressure situations

• Proficient with MS Office, including at least intermediate level knowledge of Excel (including formulas and functions)

• Superior written and spoken communication skills