Office & Facilities Operations Coordinator

Jobstreet Malaysia; Negeri Sembilan; On-site; MYR 40,000 - 62,000; Full time

Job summary

Jora Malaysia is seeking a proactive Office Support Coordinator to oversee daily office and branch operations in a fast-paced SME environment. You will be organised, resourceful and able to work independently while supporting management and internal teams.

Responsibilities include coordinating office operations, managing facilities, liaising with building management and vendors, handling reception, arranging staff accommodations and travel, and supporting events and ad-hoc tasks for the HOD.

Responsibilities

• Coordinate and support daily office and branch operations to ensure smooth workflows.
• Manage office facilities including cleaning, landscaping, maintenance, inspections, and safety compliance.
• Liaise with building management, landlords, property agents, and service providers on office matters.
• Oversee staff accommodation arrangements, including maintenance coordination and checks.
• Manage company vehicles including maintenance scheduling, insurance, and road tax renewals.
• Handle office purchasing and vendor coordination, including quotations, deliveries, invoicing, and follow-ups.
• Maintain office assets, inventory, and equipment with periodic stock checks.
• Support branch setup, relocation, and visit arrangements as required.
• Provide general administrative and ad-hoc support to the Head of Department.

Skills

Office administration

Facilities coordination

Vendor management

Communication

Independent work

Tools

MS Office

Facilities software

Job description

Jora Malaysia is seeking a proactive Office Support Coordinator to oversee daily office and branch operations in a fast-paced SME environment. You will be organised, resourceful and able to work independently while supporting management and internal teams.

Responsibilities include coordinating office operations, managing facilities, liaising with building management and vendors, handling reception, arranging staff accommodations and travel, and supporting events and ad-hoc tasks for the HOD.