Administration - Operations Executive

Maukerja Malaysia; Seremban; On-site; MYR 36,000 - 60,000; Full time

Job summary

Jora Malaysia is seeking a proactive Office Support Coordinator to manage daily office and branch operations in a fast-paced SME environment. The role requires strong organisational skills and the ability to work independently while supporting management and internal teams.

Key responsibilities include facilities management, liaising with landlords and vendors, overseeing company vehicles, purchasing cycles, inventory, and basic reporting.

Qualifications

• Proactive, hands-on Office Support experience preferred
• Strong organisational and time-management skills
• Ability to work independently and support management teams

Responsibilities

• Coordinate daily office and branch operations
• Manage facilities, maintenance, safety compliance and staff accommodation
• Liaise with landlords, building management, vendors and service providers
• Oversee company vehicles, maintenance, renewals and accident claims
• Coordinate purchasing, quotations, deliveries, invoices and supplier follow-ups
• Manage office supplies, uniforms, tools, toll and petrol cards, assets and inventory
• Monitor office expenses and prepare basic monthly reports
• Support branch setup, relocation and workspace arrangements
• Manage reception, visitors and presentation of common areas
• Assist with company events, meetings and internal activities
• Provide general administrative and ad-hoc support to the Head of Department

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a proactive and hands‑on Office Support Coordinator to manage daily office and branch operations in a fast‑paced SME environment. The ideal candidate is organised, resourceful, and able to work independently while supporting management and internal teams.

Key responsibilities

Coordinate daily office and branch operations.

Manage facilities, maintenance, inspections, safety compliance, and staff accommodation.

Liaise with landlords, building management, agents, vendors, and service providers.

Oversee company vehicles, including maintenance, renewals, and accident claims.

Coordinate purchasing, quotations, deliveries, invoices, and supplier follow‑ups.

Manage office supplies, uniforms, tools, toll and petrol cards, assets, and inventory.

Monitor office expenses and prepare basic monthly reports.

Support branch setup, relocation, and workspace arrangements.

Manage reception, visitors, and the presentation of common areas.

Assist with company events, meetings, and internal activities.

Provide general administrative and ad‑hoc support as required by the HOD.

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