Office Executives

Private Advertiser; Gelang Patah; On-site; MYR 56,000 - 67,000; Full time

Benefits offered by this job

EPF, SOCSO & EIS

Annual Leave & Medical Leave

Friendly Working Environment

Job summary

Private Advertiser in Malaysia seeks an Office Executive to oversee daily office operations, HR and accounting coordination, and to lead a small administrative team. The role requires strong organizational skills and proficiency in Microsoft Office.

Mandarin language is preferred for business communication. The position offers a five-day work week with EPF, SOCSO & EIS, annual and medical leave, and a friendly working environment, with a salary range of RM5,000–RM6,000 per month based on

Qualifications

• Minimum 3 years of experience in Office Administration, HR, or Accounting-related fields.
• Experience supervising or leading a team is an advantage.
• Strong organizational, communication, and problem-solving skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage and oversee daily office operations.
• Lead and supervise a team of 3 Administrative staff.
• Handle HR administration, including recruitment, onboarding, attendance, leave management, and employee records.
• Coordinate with external accounting firm on accounting and financial matters.
• Ensure invoices, payments, collections, and financial records are maintained and submitted on time.
• Review monthly financial reports, cash flow, and accounting documentation.
• Ensure timely submission of documents for audit, tax, payroll, and compliance.
• Manage office procurement, vendors, facilities and administrative matters.
• Maintain company records and documentation.
• Support Management in operational planning and administrative tasks.

Skills

Team leadership

MS Office

Organizational skills

Communication

Multitasking

Mandarin (preferred)

Job description

We are looking for a proactive and organized Office Executives to oversee the daily operations of the office and ensure smooth administration, HR, and accounting coordination functions. The successful candidate will lead a team of administrative staff, support management in daily operations, and ensure all office, HR, and financial processes are carried out efficiently and accurately.

Proficient in Mandarin is preferred due to business communication requirements.

Responsibilities

Manage and oversee daily office operations.

Lead and supervise a team of 3 Administrative staff.

Handle HR administration, including recruitment, onboarding, attendance, leave management, and employee records.

Coordinate and liaise with external accounting firm on all accounting and financial matters.

Ensure invoices, payments, collections, and financial records are properly maintained and submitted on time.

Review and monitor monthly financial reports, cash flow, and accounting documentation.

Ensure timely submission of documents required for audit, tax, payroll, and statutory compliance.

Manage office procurement, vendors, facilities, and administrative matters.

Maintain company records and documentation.

Support Management in operational planning and administrative matters.

Ensure efficient workflow and compliance with company policies and procedures.

Requirements

Minimum 3 years of experience in Office Administration, HR, Accounting, or related fields.

Experience in supervising or leading a team is an advantage.

Good understanding of HR and basic accounting processes.

Strong organizational, communication, and problem-solving skills.

Proficient in Microsoft Office applications.

Able to work independently and manage multiple responsibilities.

Mandarin speaking preferred due to business communication requirements.

5-Day Work Week (Monday – Friday)

EPF, SOCSO & EIS

Annual Leave & Medical Leave

Friendly Working Environment

RM5,000 – RM6,000 per month (based on experience and qualifications)