Executive Office & Facilities Coordinator

Private Advertiser; Negeri Sembilan; On-site; MYR 42,000 - 72,000; Full time

Job summary

Private Advertiser is seeking a proactive Office Support Coordinator to oversee daily office and branch operations in a fast-paced SME. The role requires strong organisation, independent work, and support for management and teams.

Responsibilities include facilities upkeep, safety compliance, vehicle oversight, procurement, and events support. Location: Negeri Sembilan, Malaysia. Excellent coordination and communication skills are essential.

Qualifications

• Experience coordinating daily office operations.
• Ability to work independently with minimal supervision.
• Strong organisational and multitasking skills.

Responsibilities

• Coordinate daily office and branch operations.
• Manage facilities, maintenance, safety compliance, and staff accommodation.
• Liaise with landlords, building management, agents, vendors, and service providers.
• Oversee company vehicles, including maintenance and renewals.
• Coordinate purchasing, quotations, deliveries, invoices, and supplier follow-ups.
• Manage office supplies, assets, inventory, and toll/petrol cards.
• Monitor expenses and prepare basic monthly reports.
• Support branch setup, relocation, and workspace arrangements.
• Manage reception, visitors, and presentation of common areas.
• Assist with company events and internal activities.

Skills

Office Coordination

Facilities management

Vendor liaison

Procurement

Admin Support

Job description

Private Advertiser is seeking a proactive Office Support Coordinator to oversee daily office and branch operations in a fast-paced SME. The role requires strong organisation, independent work, and support for management and teams.

Responsibilities include facilities upkeep, safety compliance, vehicle oversight, procurement, and events support. Location: Negeri Sembilan, Malaysia. Excellent coordination and communication skills are essential.