Office Administrator

Minebottles Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Job summary

Minebottles Sdn Bhd is seeking an organised Office Administrator to support daily office operations in Kuala Lumpur. You will coordinate office needs, maintain records, and handle administrative tasks and errands to keep the office running smoothly.

The role requires good organisational skills, attention to detail, and the ability to work independently. Proficiency with Excel or Google Sheets is expected, along with reliable communication with colleagues and suppliers.

Qualifications

• Experience in office administration or a similar role preferred.
• Strong organisational skills and attention to detail.
• Comfortable with basic expense tracking and stock records.
• Proficient with Microsoft Excel or Google Sheets.

Responsibilities

• Manage stock entering and leaving the office, including receiving, checking, recording, and organising supplies.
• Coordinate product and sample handovers with internal teams, keeping clear records of items issued and returned.
• Manage petty cash, record expenses, organise receipts, and prepare reconciliations.
• Source and purchase office supplies, equipment, and other items needed by the team.
• Arrange couriers and office errands.
• Coordinate office maintenance and service providers.
• Maintain organised records including invoices, receipts, and purchasing documents.
• Provide general administrative support and perform other duties as assigned.

Skills

Organisational skills

Attention to detail

Communication skills

Independent worker

Tools

Excel

Google Sheets

Job description

We are looking for an organised, reliable, and proactive Office Administrator to support our daily office operations. You will coordinate office needs, maintain accurate records, and follow through on administrative tasks and errands.

Key responsibilities

Manage stock entering and leaving the office, including receiving, checking, recording, and organising products and supplies.

Coordinate product and sample handovers with internal teams, keeping clear records of items issued and returned.

Manage petty cash, record expenses, organise receipts, and prepare regular reconciliations.

Source and purchase office supplies, equipment, and other items required by the team.

Compare supplier quotations and coordinate orders, payments, and deliveries.

Arrange couriers, parcel collections, and other office errands.

Coordinate office maintenance, repairs, and service providers.

Maintain organised administrative records, including invoices, receipts, and purchasing documents.

Provide general administrative support and handle other duties related to office operations as assigned.

About you

Previous experience in office administration or a similar role is preferred.

Strong organisational skills and attention to detail.

Comfortable handling basic expense tracking and stock records.

Able to use Microsoft Excel or Google Sheets and basic office software.

Responsible, trustworthy, and able to work independently.

Good communication skills when dealing with colleagues, suppliers, and service providers.

Willing to carry out occasional errands outside the office.