Admin Associate

Intrinseque Health; Malacca City; On-site; MYR 36,000 - 60,000; Full time

Job summary

Intrinsque Health is seeking an Admin Associate in Malaysia to support multiple departments and keep the office running smoothly. You will handle schedules, correspondence, filing, and general clerical tasks to ensure efficient operations.

The role requires 2+ years of admin experience, strong organisational skills, and excellent English communication. Proficiency in Microsoft Office and a proactive, reliable attitude are essential.

Qualifications

• 2+ years of administrative/office support experience.
• Excellent written and verbal English communication.
• Proficient in Microsoft Office Suite and office software.

Responsibilities

• Coordinate schedules, meetings and appointments for team members and management.
• Manage incoming/outgoing correspondence and handle filing systems.
• Perform general clerical duties including data entry and document prep.
• Process administrative paperwork such as leave, expenses and purchase orders.
• Support facilities, equipment maintenance and supplies ordering.
• Assist with organisation of meetings, conferences and events.
• Maintain confidentiality and adhere to data protection protocols.

Skills

Organisational skills

Time management

Communication skills

Independence and teamwork

Discretion and reliability

Tools

Microsoft Office Suite

Job description

About the role

This role is fundamental to the smooth operation of our administrative functions, providing essential support to various departments and ensuring that our office runs efficiently. As an Admin Associate, you will be the backbone of our organisational support systems, handling a diverse range of administrative tasks that directly impact the productivity and success of the entire team.

What you'll be doing

• Managing and organising office schedules, appointments and meetings for team members and management
• Handling incoming and outgoing correspondence, including emails, post and courier services
• Maintaining accurate and up-to-date filing systems, both physical and digital
• Providing general clerical support including data entry, document preparation and photocopying
• Processing administrative documentation such as leave requests, expense claims and purchase orders
• Coordinating office facilities and services, including equipment maintenance and supplies ordering
• Supporting the organisation of meetings, conferences and company events
• Liaising with internal departments and external vendors to resolve administrative issues
• Maintaining confidentiality and adhering to data protection protocols
• Assisting with general reception duties as needed

What we're looking for

• Proven experience of 2+ years of working in an administrative or office support role.
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Attention to detail and accuracy in all administrative tasks
• Professional demeanour with a positive and collaborative attitude
• Ability to work independently and as part of a team
• Discretion and reliability in handling sensitive information
• Flexibility and willingness to adapt to changing priorities and requirements.