Administration Officer

PDC Premier Holdings; Bayan Lepas; On-site; MYR 45,000 - 76,000; Full time

Job summary

Jora Malaysia is seeking a proactive Administration Officer with 5+ years of experience to oversee daily office operations in Bayan Lepas, Penang. You will manage filing, support executive paperwork, and assist with tenancy documentation and vendor coordination.

The role requires a diploma in business administration or equivalent, strong MS Office skills, and meticulous attention to detail, enabling efficient workflows and independent work.

Qualifications

• Minimum Diploma in Business Administration, Management, Corporate Administration, or equivalent.
• Minimum 5 years of proven working experience in a senior administrative or office management role.
• High proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Oversee day-to-day administrative functions and internal workflows.
• Maintain filing systems and confidential records.
• Draft letters, memos, and routine reports.
• Manage executive calendars and travel logistics.
• Support tenancy/lease documentation and renewals.
• Coordinate with vendors, landlords, and tenants.
• Procure office supplies and manage service contracts.
• Provide ad-hoc admin support for management.

Skills

Office management

Administrative support

Microsoft Office

Bilingual communication

Documentation & filing

Education

Diploma in Business Administration

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Job Summary:

We are seeking a proactive, highly organized and detail-oriented Administration Officer with at least 5 years of experience to manage daily office administrative operations. The ideal candidate will ensure seamless operational workflow, maintain meticulous document filing, handle executive-level clerical duties, and assist in leasing and tenancy documentation administration.

Key Responsibilities:

1. General Office Administration & Workflow

Daily Operations: Oversee day-to-day administrative functions, office upkeep, and internal operational workflows to ensure a efficient working environment.

Documentation & Filing: Establish, maintain, and systematically organize physical and digital filing systems, company registries, and confidential records.

Correspondence & Reporting: Draft, review, and finalize formal letters, internal memos, meeting minutes, and routine administrative reports.

Scheduling & Coordination: Manage executive calendars, schedule board/departmental meetings, book venues, and coordinate travel or event logistics.

2. Tenancy & Property Administration Support

Lease Documentation: Assist in cross-checking, tracking, and maintaining records for tenancy/leasing agreements, renewals, and legal documentation.

Stakeholder Coordination: Serve as a central administrative liaison for communication between internal departments, external vendors, landlords, and tenants.

Procurement & Inventory: Monitor office supplies, manage vendor service contracts (utilities, maintenance, equipment), and process administrative claims.

Special Tasks: Provide ad-hoc administrative support to management and assist in corporate project execution as needed.

Requirement:

Minimum Diploma in Business Administration, Management, Corporate Administration, or equivalent.

Minimum 5 years of proven working experience in a senior administrative or office management role.

High proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Core Competencies:

Exceptional organizational, time-management, and multi-tasking skills.

Strong written and verbal communication skills in Bahasa Malaysia and English.

High level of integrity, meticulous attention to detail, and ability to work independently with minimal supervision.