IP Patent Admin & Docketing Coordinator

IPH Limited; Kuala Lumpur; On-site; MYR 3,200 - 5,200; Full time

Benefits offered by this job

13th month bonus

Variable performance bonus

Global environment

Mentorship and training

Supportive, flexible and inclusive

Job summary

Spruson & Ferguson Asia is seeking an Administrator in Kuala Lumpur to support patent attorneys by preparing and editing official patent documents, docketing, and tracking deadlines. The role also involves preparing reminders, correspondence, and client invoices, plus filing via the Electronic Filing System.

Ideal candidates have 2–5 years' IP firm experience, strong organization, and excellent English; Mandarin/Cantonese is a plus.

Qualifications

• Preferably 2–5 years of work experience.
• Experience in an IP firm dealing with patents and trademarks would be advantageous but not essential.
• Strong time management and organizational skills.
• Good attention to detail and the ability to be flexible.
• As this role may work with our team in China/Hong Kong, fluency in English (written & spoken) and Mandarin/Cantonese is preferred.

Responsibilities

• Preparing and editing official documents for submission to patent offices.
• Docketing of official documents received from patent offices.
• Monitoring and tracking crucial deadlines and updating the internal tracking system.
• Preparing reminders, general correspondence and invoices for clients.
• Filing patent forms through the Electronic Filing System.
• General secretarial/administrative duties including preparing invoices and assisting patent attorneys.
• Monitoring incoming and outgoing emails.

Skills

Time management

Organizational skills

Attention to detail

Flexibility

English communication

Mandarin/Cantonese

IP firm exposure (advantage)

2–5 years experience

Job description

Spruson & Ferguson Asia is seeking an Administrator in Kuala Lumpur to support patent attorneys by preparing and editing official patent documents, docketing, and tracking deadlines. The role also involves preparing reminders, correspondence, and client invoices, plus filing via the Electronic Filing System.

Ideal candidates have 2–5 years' IP firm experience, strong organization, and excellent English; Mandarin/Cantonese is a plus.