Office Admin

Syarikat Perkhidmatan Mencegah Anai-Anai Lim; Penang; On-site; MYR 28,000 - 47,000; Full time

Benefits offered by this job

Full-time permanent employment

Competitive salary package

Opportunities for professional develop

Supportive, collaborative working env

Job summary

Syarikat Perkhidmatan Mencegah Anai-Anai Lim in Penang is seeking a capable Office Admin to join our team on a full-time basis. You will handle day-to-day office tasks, coordinate communications between teams and clients, and support field operations to ensure smooth service delivery.

Ideal candidates are organized, reliable and proficient in English and Bahasa Malaysia, with strong Excel/Word skills. We offer full-time permanent employment and a supportive, collaborative working environment in

Qualifications

• Proven experience as an administrative assistant or in a similar office support role.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and general computer literacy.
• Meticulous attention to detail and accuracy in record keeping and data entry.
• Professional demeanour with strong customer service orientation.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with office management systems and scheduling software is advantageous.
• A positive attitude, reliability and commitment to maintaining confidentiality.

Responsibilities

• Managing incoming and outgoing correspondence, including emails, letters and telephone communications
• Scheduling and coordinating appointments, meetings and site visits for field personnel and clients
• Maintaining and updating office records, databases and filing systems to ensure accurate and accessible documentation
• Processing invoices, quotations and other administrative documents with attention to detail
• Managing office supplies and inventory, ordering replacements as needed
• Providing general support to management and team members with administrative tasks
• Handling customer enquiries and directing them to the appropriate department or personnel
• Assisting in the preparation of reports and documentation for operational and management purposes
• Performing data entry and maintaining company databases with accuracy
• Supporting the coordination of office events, training sessions and team activities

Skills

Organizational skills

Time management

Communication skills

English language proficiency

Bahasa Malaysia proficiency

Microsoft Office proficiency

Data entry accuracy

Teamwork

Customer service orientation

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

About us

Syarikat Perkhidmatan Mencegah Anai-Anai Lim is a dedicated pest control and prevention services company operating in Penang. We are committed to delivering professional, reliable and effective solutions to protect residential and commercial properties from pest infestations. Our team works with integrity and expertise to maintain the highest standards of service in the industry.

About the role

We are seeking a talented and organised Office Admin to join our team on a full-time basis in Penang. In this pivotal role, you will be the backbone of our administrative operations, supporting the smooth day-to-day functioning of our office. You will manage critical office functions, coordinate communication between teams and clients, and ensure that all administrative processes run efficiently. This position is essential to supporting our field operations and enabling our business to deliver excellent service to our customers.

Key responsibilities

Managing incoming and outgoing correspondence, including emails, letters and telephone communications

Scheduling and coordinating appointments, meetings and site visits for field personnel and clients

Maintaining and updating office records, databases and filing systems to ensure accurate and accessible documentation

Processing invoices, quotations and other administrative documents with attention to detail

Managing office supplies and inventory, ordering replacements as needed

Providing general support to management and team members with administrative tasks

Handling customer enquiries and directing them to the appropriate department or personnel

Assisting in the preparation of reports and documentation for operational and management purposes

Performing data entry and maintaining company databases with accuracy

Supporting the coordination of office events, training sessions and team activities

What we’re looking for

Proven experience working as an administrative assistant or in a similar office support role

Strong organisational and time management skills with the ability to prioritise multiple tasks

Excellent written and verbal communication skills in English and Bahasa Malaysia

Proficiency in Microsoft Office applications (Word, Excel, Outlook) and general computer literacy

Meticulous attention to detail and accuracy in record keeping and data entry

Professional demeanour with strong customer service orientation

Ability to work independently and as part of a team in a fast-paced environment

Familiarity with office management systems and scheduling software is advantageous

A positive attitude, reliability and commitment to maintaining confidentiality

What we offer

Full-time permanent employment with a stable and growing organisation

Competitive salary package commensurate with experience and qualifications

Opportunities for professional development and training to enhance your skills

A supportive and collaborative working environment with a dedicated team

Standard employee benefits in accordance with Malaysian employment regulations

Work-life balance with a structured full-time schedule in our Penang office