Office Admin

Genesis Healthcare Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Job summary

Genesis Healthcare Sdn Bhd – Setapak, Kuala Lumpur is seeking an Office Administrator to manage daily administrative operations and maintain smooth workflow. You will handle correspondence, prepare documents, and coordinate with suppliers while supporting HR and management with essential records and travel arrangements.

The role requires strong communication, organization, and time management skills, ensuring confidentiality and professionalism in all tasks.

Qualifications

• Strong communication and interpersonal skills.
• Ability to organize and prioritize multiple tasks.
• Attention to detail in document handling and data entry.

Responsibilities

• Handle daily office administrative operations and ensure smooth day-to-day workflow.
• Prepare letters, reports, quotations, invoices, memos, and other administrative documents.
• Manage office supplies and monitor inventory to ensure sufficient stock.
• Coordinate with suppliers, vendors, and service providers for office-related matters.
• Schedule meetings, appointments, and assist in preparing meeting rooms and materials.
• Assist HR and management with administrative tasks, staff records, and employee-related documentation.

Skills

Communication

Organization

Time management

Attention to detail

Document management

Multitasking

Problem solving

Tools

Microsoft Office

Job description

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Genesis Healthcare Sdn Bhd – Setapak, Kuala Lumpur

Office Admin – Job Scope & Responsibilities

• Manage daily office administrative operations and ensure smooth day-to-day workflow.
• Handle incoming and outgoing correspondence, emails, phone calls, and office communications.
• Prepare, organize, and maintain company documents, records, and filing systems.
• Perform data entry and maintain accurate administrative records and databases.
• Prepare letters, reports, quotations, invoices, memos, and other administrative documents.
• Manage office supplies and monitor inventory to ensure sufficient stock.
• Coordinate with suppliers, vendors, and service providers for office-related matters.
• Schedule meetings, appointments, and assist in preparing meeting rooms and materials.
• Handle basic purchasing and administrative expenses, including documentation and payment records.
• Assist HR and management with administrative tasks, staff records, and employee-related documentation.
• Monitor office equipment and arrange maintenance or repair when required.
• Assist with travel arrangements, accommodation bookings, and other logistical requirements.
• Ensure company documents and confidential information are properly maintained and handled.
• Support management and other departments with general administrative tasks and ad-hoc assignments.
• Ensure the office environment is organized, professional, and well-maintained.

Key skills usually expected: Microsoft Office, communication skills, organization, time management, attention to detail, document management, multitasking, and problem-solving.