O&M Administrative Assistant

Solarvest Holdings Bhd; Malaysia; Remote; MYR 27,000 - 40,000; Full time

Job summary

Solarvest Holdings Bhd is seeking an Administrative/Document Control Assistant to support regional O&M documentation and records management in Subang Jaya. You will monitor PM/CM reports, service tickets, and procurement paperwork while ensuring accuracy and timely follow-ups.

The ideal candidate is organized, detail-oriented, and able to work with minimal supervision. Fresh graduates are welcome to apply and may travel for site-related tasks as needed.

Qualifications

• Minimum SPM/Certificate/Diploma in Administration, Business Management or equivalent.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Excel, Word and email.
• Strong documentation, filing and records-keeping skills.
• Highly organized with ability to manage multiple tasks and follow-ups.
• Good communication and coordination skills.
• Detail-oriented with accurate record-keeping.
• Willing to learn O&M processes and technical documentation.
• Able to work independently with minimal supervision.
• Valid driving license and willingness to travel when required.
• Experience in administration, document control, procurement or operations support is advantageous.

Responsibilities

• Support regional O&M document control.
• Maintain O&M documents, checklists and records.
• Track and compile PM, PC and CM reports.
• Follow up service tickets, SLA and overdue documentation.
• Assist with WO, PR, PO, invoice, DO and DN documentation and follow-up.
• Coordinate subcontractor reports, JMS and invoice documentation.
• Coordinate documentation and records for warranty and insurance claims.
• Assist with inventory checking and audits.
• Track equipment calibration and repair status.
• Maintain training and competency records.
• Maintain O&M vehicle records and servicing schedules.
• Support document preparation for internal and external audits.
• Perform other O&M administrative duties as assigned.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Documentation

Education

SPM/Certificate/Diploma in Admin

Tools

Microsoft Excel

Microsoft Word

Email

Job description

Responsibilities

• Support regional O&M document control

• Maintain O&M documents, checklists and records.
• Track and compile PM, PC and CM reports.
• Follow up service tickets, SLA and overdue documentation.
• Assist with WO, PR, PO, invoice, DO and DN documentation and follow-up.
• Coordinate subcontractor reports, JMS and invoice documentation.
• Coordinate documentation and records for warranty and insurance claims.
• Assist with inventory checking and audits.
• Track equipment calibration and repair status.
• Maintain training and competency records.
• Maintain O&M vehicle records and servicing schedules.
• Support document preparation for internal and external audits.
• Perform other O&M administrative duties as assigned.

• Minimum SPM / Certificate / Diploma in Administration, Business Management or equivalent.
• Fresh graduates are encouraged to apply.
• Basic knowledge of Microsoft Excel, Word and email.
• Good documentation, filing and record-keeping skills.
• Organized and able to manage multiple tasks and follow-ups.
• Good communication and coordination skills.
• Detail-oriented and able to maintain accurate records.
• Willing to learn O&M processes and technical documentation.
• Able to work independently with minimum supervision.
• Possess a valid driving license and willing to travel when required.
• Experience in administration, document control, procurement or operations support is an advantage.