ADMINISTRATOR

TKS CAPITAL HOLDINGS SDN. BHD.; Malacca City; On-site; MYR 36,000 - 48,000; Full time

Job summary

TKS Capital Holdings Sdn. Bhd. in Malacca is seeking an administrative supporter to assist the engineering department with documentation, records, procurement coordination, and cross‑department communication.

You will prepare and maintain documents, manage project files, monitor stock levels, and liaise with HR, Finance, and Operations. Fresh graduates are welcome; 1–2 years in related fields is a plus. This role emphasizes accuracy, teamwork, and proactive problem solving while ensuring

Qualifications

• Diploma or higher qualification in Business Administration, Office Management, or related field.
• 1-2 years of experience in inventory, stock control, document control, administration or related field.
• Experience in maintaining and organizing company documents and records.
• Experience in document filing, tracking, revision control and data entry.
• Familiar with Microsoft Office and electronic document management systems.
• Experience in stock counting, stock reconciliation & stock adjustment.
• Fresh graduates with relevant qualifications may also be considered.
• Problem solving ability.
• Teamwork and attention to detail with accuracy.

Responsibilities

• Prepare and maintain documents, reports, and presentations.
• Maintain engineering project documentation, blueprints, and technical files.
• Update records of machinery maintenance, calibration, and inspections.
• Assist in ordering materials, tools and spareparts (PR & GRN).
• Monitor stock levels and coordinate with the procurement team.
• Act as a liaison between the engineering team and other departments (HR, Finance & Operations).
• Maintain and organise company documents and reports.
• Perform general duties and other duties assigned by the company as and when deemed necessary.

Skills

Problem solving

Teamwork

Attention to detail

Data entry

Stock control

Education

Diploma or higher in Business Administration / Office Management

Tools

Microsoft Office

Electronic Document Management Systems

Job description

This role provides administrative and operational support to the engineering department, managing documentation, records, procurement coordination, and inter-departmental communication.

Key responsibilities

• Prepare and maintain documents, reports, and presentations
• Maintain engineering project documentation, blueprints, and technical files
• Update records of machinery maintenance, calibration, and inspections
• Assist in ordering materials, tools and spareparts (PR & GRN)
• Monitor stock levels and coordinate with the procurement team
• Act as a liaison between the engineering team and other departments (HR, Finance & Operations)
• Maintain and organise company documents and reports
• Perform general duties and other duties assigned by the company as and when deemed necessary

About you

• Diploma or higher qualification in Business Administration, Office Management, or related fields
• 1-2 years of experience in inventory, stock control, document control, administration or related field
• Experience in maintaining and organising company documents and records
• Experience in document filing, tracking, revision control and data entry
• Familiar with Microsoft Office and electronic document management systems
• Experience in stock counting, stock reconciliation & stock adjustment
• Fresh graduates with relevant qualifications may also be considered
• Problem solving ability
• Teamwork and attention to detail with accuracy