MAINTENANCE ADMIN ASSISTANT/EXECUTIVE (MAIN-FACILITY)

myNews; Petaling Jaya; On-site; MYR 33,480 - 55,800; Full time

Job summary

A leading company in Malaysia is seeking a professional for administrative collaboration and support in facilities maintenance. The role includes managing technical documentation, coordinating with internal teams, and ensuring an efficient workflow. Suitable candidates should have a minimum diploma in Engineering or Administration with 2 to 3 years of relevant experience. Proficiency in Microsoft Office and a willingness to learn new tasks are essential. Safety awareness will be an advantage.

Qualifications

• Minimum 2 to 3 years working in a related field.
• Good awareness in safety and willingness to improve with safety requirements is advantageous.

Responsibilities

• Provide administrative collaboration and support for facilities maintenance.
• File arrangement for technical and commercial documentation.
• Coordinate with internal teams for efficient workflow.

Skills

Technical support

File arrangement

Coordination

Microsoft Office proficiency

Willingness to learn

Education

Minimum Diploma in Engineering or Administration

Job description

Duties & Responsibilities

• Administrative collaboration and support department manager, engineer, executive for facilities maintenance.
• Technical support on information sourcing and assembling of project, asset and spare parts details.
• File arrangement for Facilities Maintenance department including technical and commercial documentation in softcopy through online storage system, and file arrange on shelf, ensure ease of access to information when required.
• Coordinate with internal team and other departments, ensure efficient workflow and communication facilitation.
• To perform creation, submission, completion of maintenance items and services purchase using appointed software.
• To create, record, monitoring, analysis, summarised the maintenance expenses, required details for future tracking purpose.
• Collaborate team for SOP, Work Instruction, Form and Checklist creation, submission, approval, document control and distribution progress.
• Task submission to be align and meet the due date been discussed and agreed.

Job Requirements

• Minimum Diploma in Engineering or Administration or equivalent education level.
• 2 to 3 years working in related filed.
• Willing to learn and work with technical and technology system.
• Computer literature on Microsoft Office including Word, Excel, PowerPoint, Outlook, etc.
• Willing to learn and perform on new task assigned.
• With process technical background and good awareness in safety and willing to improve with our safety requirements will be add advantages.