Night Shift HR & Office Operations Coordinator

Hapag Lloyd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Hapag-Lloyd in Kuala Lumpur seeks an HR and Administrative Coordinator for a night shift (6:00 PM – 3:00 AM). You will handle HR documentation, employee engagement, training logistics and office management, including vendor coordination and shuttle arrangements.

The role requires a Diploma in Business/Management/HR or related field, plus at least 1 year of relevant experience. Proficiency in MS Office and strong communication skills are essential.

Qualifications

• Minimum diploma in a relevant discipline.
• At least 1 year of HR or administrative experience in a corporate setting.
• Proficient in MS Office (Excel/Word/PowerPoint) and calendar management.
• Good communication and interpersonal skills.

Responsibilities

• Perform day-to-day HR and office administration, including employee engagement and HR documentation.
• Coordinate training, schedule logistics and maintain training records.
• Manage front desk, phone calls and office supplies; handle pantry and facilities.
• Coordinate vendor quotations, pricing comparisons and cost-saving efforts.
• Support HR policy communication and employee relations matters with confidentiality.

Skills

Communication

Organization

Time management

Multitasking

Attention to detail

Education

Diploma in Business Studies / Management / HR

Tools

MS Office

Excel

Word

PowerPoint

Outlook/calendar management

Job description

Hapag-Lloyd in Kuala Lumpur seeks an HR and Administrative Coordinator for a night shift (6:00 PM – 3:00 AM). You will handle HR documentation, employee engagement, training logistics and office management, including vendor coordination and shuttle arrangements.

The role requires a Diploma in Business/Management/HR or related field, plus at least 1 year of relevant experience. Proficiency in MS Office and strong communication skills are essential.