HR Ops & Office Management Specialist

SHOPLINE; Kuala Lumpur; On-site; MYR 42,000 - 65,000; Full time

Job summary

Shopline in Kuala Lumpur is seeking a dual-role HR Operations and Office Management coordinator to ensure smooth daily operations while supporting HR processes. The role will focus on payroll liaison, HR records, onboarding/offboarding, and facilities coordination in a fast-paced environment.

You will handle employee relations, engagement activities, policy guidance, and compliance with local labor laws, contributing to a positive workplace culture.

Qualifications

• 2-4 years of experience in Human Resources or Office Management, with at least 1 year in HR operations.
• Knowledge of HR operations, payroll processing, and office administration, and familiarity with local labor laws and HR best practices.
• Excellent communication and interpersonal skills with the ability to build relationships across all levels of the organization.
• Multitasking across competing priorities in a fast-paced environment requiring strong organizational skills.
• Problem-solving ability with attention to detail and proactive work approach.
• Experience in fostering a positive workplace environment and managing office operations efficiently.

Responsibilities

• Act as the primary point of contact for payroll processing in collaboration with a third-party vendor, ensuring accurate and timely employee compensation.
• Maintain and update HR records, including employee data, leave management, and attendance tracking, ensuring accuracy and compliance with company policies and labor laws.
• Support onboarding and offboarding processes, including preparing employment contracts, coordinating orientation sessions, and managing exit procedures.
• Serve as liaison between employees and management to address employee concerns, foster a positive workplace culture, and ensure open communication channels.
• Assist in organizing employee engagement activities to promote a cohesive and inclusive work environment.
• Provide guidance to employees on company policies, procedures, and benefits.
• Ensure compliance with local labor laws and company policies, keeping up-to-date with any legislative changes.
• Prepare and maintain HR reports, including headcount, turnover, and attendance.
• Support the performance review process by managing timelines, ensuring documentation is completed, and assisting managers and employees in setting and tracking goals.
• Oversee day-to-day office operations, including facilities management, office supplies, and vendor coordination, and manage office budgets and expenses.

Skills

Payroll processing

HR operations

Office administration

Employee relations

Budget management

Policy compliance

Job description

Shopline in Kuala Lumpur is seeking a dual-role HR Operations and Office Management coordinator to ensure smooth daily operations while supporting HR processes. The role will focus on payroll liaison, HR records, onboarding/offboarding, and facilities coordination in a fast-paced environment.

You will handle employee relations, engagement activities, policy guidance, and compliance with local labor laws, contributing to a positive workplace culture.