Office Admin Executive

Matrixport; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

BIT is seeking a diligent Office Administrator to manage day-to-day operations for our Kuala Lumpur team. You will handle procurement, welfare initiatives, onboarding/offboarding logistics, vendor liaison, and facilities coordination.

The role requires a Diploma or Bachelor degree in Business Administration or related field, fluency in English, Mandarin and Malay, and strong organizational and communication skills. This is a hands-on, independent role in a fast-growing global crypto company.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, or a related field.
• Prior experience in office management or administrative roles preferred.
• Fluency in English, Mandarin and Malay is a must to liaise with local Malaysian stakeholders and regional teams.
• Strong organisational skills with a keen eye for detail.
• Proactive, resourceful and able to work independently.
• Good communication and interpersonal skills to liaise with internal/external stakeholders.
• Basic knowledge of computer hardware/networking troubleshooting is a plus.

Responsibilities

• Manage day-to-day office operations, including procurement of snacks, beverages, drinking water, cleaning supplies, and office supplies.
• Organize employee welfare initiatives, including annual health check-ups, festive celebrations, and monthly birthday gatherings.
• Support onboarding/offboarding logistics, including handling laptop/equipment collection and return for new and departing employees.
• Liaise with vendors and service providers to ensure smooth office operations.
• Oversee office supplies and inventory, maintaining stock levels and replenishment.
• Coordinate with building management on facilities-related matters.
• Handle ad hoc administrative tasks and provide general support to the team.

Skills

English fluency

Mandarin fluency

Malay fluency

Organisational skills

Attention to detail

Communication skills

Proactive

Independent worker

Vendor liaison

Microsoft Office

Hardware & networking basics

Education

Diploma or Bachelor's degree in Business Administration/Management

Tools

Microsoft Office

Basic IT equipment troubleshooting

Job description

About BIT:

BIT (formerly Matrixport) is a global digital asset financial services and infrastructure group. Headquartered in Singapore and founded in 2019, BIT bridges traditional finance and digital assets through governance-driven financial services and technology.

The firm manages over US$7 billion in assets and facilitates more than US$7 billion in monthly trading volume. BIT offers services including custody, trading, asset and wealth management, liquidity and financing solutions, and tokenised real-world assets (RWA), serving institutional and professional investors globally.

BIT Group entities maintain a licensed and regulated footprint across Singapore, Hong Kong, Switzerland, the United Kingdom, the United States and Bhutan.

For more information, visit www.bit.com

Why Join Us:

At BIT, we tackle complex problems as a team. We encourage openness and promote transparency, respect, and inclusivity. Every team member is valued and has a voice that can be heard. We are always in search of intellectually curious and entrepreneurial individuals who are keen on making an impact in the crypto ecosystem and in building a better product for the next one billion users.

Job Responsibilities:

• Manage day-to-day office operations, including procurement of snacks, beverages, drinking water, cleaning supplies, and office supplies


• Organize employee welfare initiatives, including arranging annual health check-ups with hospitals/clinics, festive celebrations, and monthly birthday gatherings


• Support onboarding/offboarding logistics, including handling laptop/equipment collection and return for new and departing employees


• Liaise with vendors and service providers to ensure smooth office operations


• Oversee office supplies and inventory, ensuring stock levels are maintained and replenished as needed


• Coordinate with building management on facilities-related matters


• Handle any ad hoc administrative tasks and provide general support to the team

Job Requirements:

• Diploma or Bachelor's degree in Business Administration, Management, or a related field


• Prior experience in office management or administrative roles preferred


• Fluency in English, Mandarin, and Malay is a must, due to the need to liaise with local Malaysian stakeholders and regional teams across different language groups.


• Strong organisational skills with a keen eye for detail


• Proactive, resourceful, and able to work independently


• Good communication and interpersonal skills, able to liaise effectively with internal and external stakeholders


• Basic knowledge of computer hardware/networking troubleshooting is a plus


• Proficiency in Microsoft Office and basic administrative tools

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