Multi-Site Operations Admin | Reporting & Coordination

Private Advertiser; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Employee discounts

Career development opportunities

Job summary

Private Advertiser in Kuala Lumpur is seeking an Operations Admin to support multi-site restaurant operations. This full-time role focuses on efficient day-to-day administrative functions across locations and provides essential support to management teams.

You will handle administrative tasks, coordinate between head office and stores, and help maintain records, schedules, and reporting systems to ensure smooth operations.

Qualifications

• Proven experience in an administrative or operations support role, preferably in a multi-site environment.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication in English; additional languages are a plus.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with operational management systems.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work collaboratively with teams across different locations.
• Problem-solving mindset with proactive approach to resolving operational challenges.

Responsibilities

• Manage administrative tasks and documentation for multiple restaurant sites, ensuring accuracy and timeliness.
• Coordinate communication between head office and franchisee store locations to facilitate seamless operations.
• Maintain and update operational records, schedules, and reporting systems.
• Support area managers with administrative requirements including scheduling, compliance documentation, and performance tracking.
• Assist in the preparation of operational reports and data analysis for management review.
• Handle inventory-related administrative functions and coordinate with stores regarding stock management.
• Manage filing systems, databases and ensure proper record-keeping across all locations.
• Support the onboarding and training documentation process for new staff members.
• Respond to administrative queries from store teams in a timely and professional manner.
• Assist with event coordination, promotions and special initiatives across multi-site operations.

Skills

Organisational skills

Time management

English communication

MS Office

Data entry accuracy

Team collaboration

Tools

Operational management systems

Job description

Private Advertiser in Kuala Lumpur is seeking an Operations Admin to support multi-site restaurant operations. This full-time role focuses on efficient day-to-day administrative functions across locations and provides essential support to management teams.

You will handle administrative tasks, coordinate between head office and stores, and help maintain records, schedules, and reporting systems to ensure smooth operations.