Meetings Operations Specialist (Hybrid)

MSD; Petaling Jaya; Hybrid; MYR 100,000 - 145,000; Full time

Job summary

MSD is seeking an Associate Specialist in Meeting Services Support to manage end-to-end meeting administration across markets. You will ensure accurate event data, attendee details, and compliant documentation, while supporting vendor and contract activities within approved processes.

The role emphasizes timely payments, reconciliation, and escalation of exceptions. A bachelor’s degree and up-to-date cross-functional collaboration are required, with hybrid work and global exposure offered.

Qualifications

• Bachelor’s degree required or equivalent.
• Finance operations or meeting administration experience a plus.
• Fresh graduates encouraged to apply.

Responsibilities

• Review meeting requests for completeness against checklists.
• Create or update meeting/event information in approved systems.
• Maintain accurate event details and attendee information.
• Support vendor creation, contracts, and PO processes.
• Prepare payment requests and reconciliation files on time.
• Escalate unusual transactions or policy questions as needed.

Skills

Attention to detail

Procedural follow-through

Data entry accuracy

MS 365 proficiency

Excel

Communication skills

Organizational skills

Time management

Teamwork

Customer/service mindset

Education

Bachelor’s degree in Business Administration, Accounting, Finance, Economics, Science, or related discipline

Tools

Microsoft 365

Excel

Outlook

PowerPoint

Teams

SharePoint

Veeva

SAP

Ariba

Concur

ServiceNow

Cvent

Job description

MSD is seeking an Associate Specialist in Meeting Services Support to manage end-to-end meeting administration across markets. You will ensure accurate event data, attendee details, and compliant documentation, while supporting vendor and contract activities within approved processes.

The role emphasizes timely payments, reconciliation, and escalation of exceptions. A bachelor’s degree and up-to-date cross-functional collaboration are required, with hybrid work and global exposure offered.