Global Meetings Operations Associate

MSD Malaysia; Petaling Jaya; On-site; MYR 42,000 - 64,000; Full time

Job summary

MSD Malaysia’s Travel, Meetings, Events & Fleet organization is seeking an Associate Specialist, Meeting Services Support to deliver accurate meeting administration for assigned markets. You will manage requests, update systems, and maintain records across the meeting lifecycle, ensuring timely completion and proper documentation.

You will collaborate with stakeholders across Compliance, Finance, Procurement, and regional teams, following approved templates and checklists, while escalating

Qualifications

• Bachelor’s degree in Business Admin, Accounting, Finance, Economics, Science, or related discipline.
• Internship or up to 1 year in finance operations or meeting administration is a plus.
• Fresh graduates are encouraged to apply.

Responsibilities

• Review meeting requests for completeness against approved checklists.
• Create or update meeting and event information in approved systems.
• Maintain accurate event details, attendee information, and expenses.
• Support vendor, contract, and purchase order processes.
• Prepare standard agreements using approved templates.
• Escalate unusual transactions or policy questions as needed.

Skills

Attention to detail

Follow procedures & templates

Clear written and verbal communication

Organizational skills

Finance concepts

Microsoft 365 proficiency

English & Mandarin language capability

Education

Bachelor's degree in Business Administration / Accounting / Finance / Economics / Science

Tools

Microsoft 365

Veeva

SAP

Ariba

Concur

ServiceNow

Cvent

Power BI

Job description

MSD Malaysia’s Travel, Meetings, Events & Fleet organization is seeking an Associate Specialist, Meeting Services Support to deliver accurate meeting administration for assigned markets. You will manage requests, update systems, and maintain records across the meeting lifecycle, ensuring timely completion and proper documentation.

You will collaborate with stakeholders across Compliance, Finance, Procurement, and regional teams, following approved templates and checklists, while escalating