Global Meeting Services Specialist

MSD

Petaling Jaya

On-site

MYR 67,000 - 89,000

Full time

14 days+

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Job summary

MSD in Malaysia is seeking an Associate Specialist, Meeting Services Support to manage meeting administration across markets, ensuring timely delivery using approved procedures and templates. You will handle meeting requests, vendor and contract support, reconciliation and payment tasks, and maintain accurate records while escalating issues early.

The role requires attention to detail, strong communication, and familiarity with Microsoft 365; knowledge of SAP/Concur and related tools is a plus,

Qualifications

Bachelor's degree in Business Administration, Accounting, Finance, Economics, Science, or a related discipline.
Internship or up to 1 year of experience in finance operations, meeting administration, accounts payable, shared operations is an advantage.
Fresh graduates are encouraged to apply.

Responsibilities

Review meeting requests for completeness against approved checklists and update in approved systems.
Maintain accurate event details, attendee/speaker information, expense information, and supporting records.
Support vendor creation/maintenance and prepare standard agreements using approved templates.
Assist with purchase order creation and related administrative tasks.
Ensure documents are stored and linked to the relevant event or request.
Perform payment reconciliation and follow up with stakeholders for missing information.