Global Meeting Operations Specialist

MSD; Petaling Jaya; Hybrid; MYR 36,000 - 60,000; Full time

Job summary

MSD Malaysia is seeking an Associate Specialist, Meeting Services Support to handle global meeting administration across the lifecycle. You will review requests, update systems, maintain attendee details, and support closure activities, ensuring accuracy and timely delivery.

You will coordinate with stakeholders, vendors, and service providers, follow approved procedures, and help manage budgets and documents. Fresh graduates are welcome; hybrid work arrangement; posting ends 04/11/2026.

Qualifications

• Bachelor's degree or equivalent with exposure to finance operations or meeting administration.
• Fresh graduates are welcome to apply.
• Relevant language capability may be required for the supported market.

Responsibilities

• Review meeting requests for completeness against approved checklists and update systems accordingly.
• Maintain accurate event details, attendee information, and supporting records.
• Support meeting reconciliation by checking documents and invoices against requirements.
• Escalate issues or exceptions to the Specialist or Senior Specialist in a timely manner.
• Coordinate with Meeting Owners, vendors, and internal teams to ensure service level adherence.

Skills

Attention to detail

Documentation

Communication skills

Microsoft 365 proficiency

Education

Bachelor's degree in Business Administration, Accounting, Finance, Economics, Science, or related discipline

Tools

Excel

Outlook

PowerPoint

SharePoint

Veeva

SAP

Ariba

Concur

Cvent

Job description

MSD Malaysia is seeking an Associate Specialist, Meeting Services Support to handle global meeting administration across the lifecycle. You will review requests, update systems, maintain attendee details, and support closure activities, ensuring accuracy and timely delivery.

You will coordinate with stakeholders, vendors, and service providers, follow approved procedures, and help manage budgets and documents. Fresh graduates are welcome; hybrid work arrangement; posting ends 04/11/2026.