Marketing Administrative Executive

Midea Scott & English Electronics; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology company in Kuala Lumpur is seeking a marketing administrator to manage vendor relations and support the marketing team with administrative tasks. The ideal candidate will have a diploma or bachelor's degree, relevant experience in sales administration, and strong attention to detail. Key responsibilities include handling vendor accounts, maintaining databases, liaising with vendors, and supporting marketing events. This role offers a chance to contribute to diverse marketing projects in a dynamic environment.

Qualifications

• 1–2 years of experience in a sales administration, sales support, or data-related role.
• Excellent attention to detail and accuracy in data entry and reporting.

Responsibilities

• Handle the opening and closing of vendor and dealer accounts.
• Maintain an updated database of vendors, dealers, and service providers.
• Liaise with vendors for quotations, agreements, and issue resolution.
• Monitor vendor performance and ensure compliance with company requirements.
• Support the Marketing Manager and team with day-to-day administrative tasks.

Skills

Attention to detail

Data entry

Sales support

Education

Diploma or Bachelor's degree in Business Administration, Marketing, or related field

Job description

Responsibilities

• Handle the opening and closing of vendor and dealer accounts in coordination with relevant departments.
• Maintain an updated database of vendors, dealers, and service providers.
• Liaise with vendors for quotations, agreements, deliveries, and issue resolution.
• Monitor vendor performance, delivery timelines, and ensure compliance with company requirements.
• Work closely with the Finance Department on marketing budget tracking, invoice processing, and payment follow-ups.
• Prepare payment requests, verify supporting documents, and ensure accuracy in billing details.
• Monitor marketing expenses and maintain budget utilization reports.
• Assist in budget planning or forecasts when required.
• Maintain and organize all marketing-related documentation, including Sales Order, quotations, PO, invoices, contracts, and approvals.
• Ensure proper filing (digital and hardcopy) for audit and internal reference.
• Provide support for marketing events, exhibitions, and campaigns.
• Coordinate material deliveries, venue bookings, and internal approvals.
• Assist in compiling post-event reports, photos, and expense summaries.
• Liaise with internal departments for approvals, payments, and compliance matters.
• Support the Marketing Manager and team with day-to-day administrative tasks.
• Handle departmental correspondence and scheduling as needed.
• Monitor office supplies related to marketing operations.
• Assist with staff claims, travel arrangements, and other marketing-related logistics.
• Ensure smooth administrative workflow within the marketing team.
• Other ad hoc tasks as assigned by superior.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Marketing, or a related field.
• 1–2 years of experience in a sales administration, sales support, or data-related role.
• Excellent attention to detail and accuracy in data entry and reporting.