Mandarin-Speaking HR & Admin Specialist

Phosphate Resources (Malaysia) Sdn. Bhd.; Petaling Jaya; On-site; MYR 39,000 - 67,000; Full time

Job summary

Phosphate Resources (Malaysia) Sdn. Bhd. invites applications for an HR & Administrative officer. The role covers recruitment support, HR records management, attendance and leave tracking, and office administration within a busy Malaysian office.

The ideal candidate holds a diploma or degree in HR or business administration, with 2–3 years in HR/admin. Fluency in Mandarin, English and Bahasa Malaysia is required, along with strong MS Office skills and keen attention to detail.

Qualifications

• 2-3 years of HR and administrative experience.
• Bachelor or Diploma in HR/Business Administration or related field.
• Fluent/strong in Mandarin, English and Bahasa Malaysia.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Detail-oriented with the ability to maintain accurate records.
• Able to multitask, work independently and meet deadlines.
• Responsible, proactive and eager to learn.

Responsibilities

• Assist recruitment activities including job postings and candidate screening.
• Maintain HR files, attendance, leave and overtime records.
• Manage workers' attendance, overtime records and HR matters.
• Gather attendance, overtime and benefit data for processing.
• Manage confirmations, renewals, resignations and HR documents.
• Ensure compliance with Malaysian labour regulations and schemes.
• Support training and maintain training records.
• Handle office administration, stationery and daily operations.
• Oversee procurement of office supplies and inventory.
• Coordinate office maintenance and utilities.
• Assist management with administrative tasks and coordination.
• Ensure confidential filing of company and employee data.
• Undertake ad-hoc duties.

Skills

Mandarin

English

Bahasa Malaysia

Education

Diploma or Bachelor’s Degree in HR/Business Admin or related field

Tools

Microsoft Office

Job description

Phosphate Resources (Malaysia) Sdn. Bhd. invites applications for an HR & Administrative officer. The role covers recruitment support, HR records management, attendance and leave tracking, and office administration within a busy Malaysian office.

The ideal candidate holds a diploma or degree in HR or business administration, with 2–3 years in HR/admin. Fluency in Mandarin, English and Bahasa Malaysia is required, along with strong MS Office skills and keen attention to detail.