HR & Office Admin Executive (Chinese Speaking)

COMBO TECHNOLOGY PTE. LTD.; Kuala Lumpur; On-site; MYR 54,000 - 90,000; Full time

Benefits offered by this job

Five-day work week

Annual Leave

Medical Leave

Performance bonus

Job summary

COMBO TECHNOLOGY PTE. LTD. in Kuala Lumpur is seeking a proactive HR & Office Admin Executive (Chinese Speaking) to oversee HR operations and office administration for the local team of 10-20 employees.

The role works closely with Singapore HQ and China branches, handling payroll, statutory compliance, and expatriate matters. Candidates must be fluent in Chinese and English, have 2+ years in HR/admin, and possess a diploma or degree in HR/Business.

Qualifications

• Diploma or Bachelor's degree in HRM, BA, or related field.
• Minimum 2 years in HR and office administration.
• Knowledge of Malaysia Employment Act and local compliance.
• Experience with payroll processing and statutory submissions.
• Fluency in Chinese and English; able to communicate with China teams.

Responsibilities

• Manage full employee lifecycle from recruitment to offboarding.
• Process monthly payroll and statutory contributions.
• Handle Employment Pass and work visas for employees.
• Oversee day-to-day Kuala Lumpur office operations.
• Coordinate onboarding, relocation and company accommodation.
• Support HR policy implementation and employee inquiries.

Skills

HR & Admin

Bilingual English/Chinese

Payroll processing

Regulatory compliance

Organisational skills

Education

Diploma or Bachelor's Degree in HR/Business

Tools

Microsoft Office

Job description

HR & Office Admin Executive (Chinese Speaking)

Location: Kuala Lumpur, Malaysia
Employment Type: Full-time
Work Arrangement: Office-based (Monday to Friday)

Applicants must already have the legal right to work in Malaysia.

No employment visa or work pass sponsorship will be provided for this position.

Only candidates who are fluent in Chinese and English will be shortlisted.

About the Role

We are looking for a proactive and responsible HR & Office Admin Executive to oversee the Human Resources and office administration functions of our Kuala Lumpur office (approximately 10-20 employees).

This role supports our Malaysia office while working closely with our Singapore headquarters and China branches. The successful candidate will manage HR operations, payroll, statutory compliance, office administration and expatriate-related matters.

Key Responsibilities

Human Resources

Manage the full employee lifecycle, including recruitment, onboarding, confirmation, transfer and offboarding.

Prepare employment contracts, HR letters and maintain employee records.

Process monthly payroll and ensure timely submission of statutory contributions, including EPF (KWSP), SOCSO (PERKESO), EIS, PCB and other statutory requirements.

Ensure compliance with the Malaysia Employment Act and other applicable labour regulations.

Handle Employment Pass and other work visa applications, renewals and cancellations for employees.

Coordinate onboarding, relocation and company accommodation arrangements.

Support the implementation of HR policies and handle day‑to‑day employee enquiries.

Office Administration

Oversee the daily operations of the Kuala Lumpur office.

Manage office supplies, pantry, office assets and procurement.

Coordinate with building management, landlords, vendors and service providers.

Manage company accommodation for employees, including room allocation and maintenance coordination.

Organise company meetings, employee activities and office events.

Perform other HR and administrative duties assigned by Management.

Requirements

Diploma or Bachelor's Degree in Human Resource Management, Business Administration or a related discipline.

Minimum 2 years of relevant HR and Office Administration experience.

Good knowledge of the Malaysia Employment Act and Malaysian statutory requirements.

Experience in payroll processing and statutory submissions (EPF, SOCSO, EIS and PCB).

Experience in handling Employment Pass, work visa applications or relevant administration will be an advantage.

Strong organisational, communication and interpersonal skills.

Able to work independently and manage multiple responsibilities.

Proficient in Microsoft Office applications.

Fluent in both Chinese and English (spoken and written) is mandatory, as this role requires daily communication with our China branches and Chinese‑speaking colleagues.

What We Offer

• Five-day work week
• Friendly and collaborative working environment
• Annual Leave and Medical Leave
• EPF, SOCSO, EIS and other statutory benefits
• Performance bonus (subject to company and individual performance)

If you are an organised and hands‑on HR professional who enjoys both Human Resources and Office Administration, we welcome your application.