Mandarin-Speaking HR & Admin Executive

ECA ADVANCED SOLUTIONS SDN. BHD.; Seberang Perai; On-site; MYR 45,000 - 78,000; Full time

Job summary

ECA ADVANCED SOLUTIONS SDN. BHD. is seeking a Human Resources and Administration Executive in Penang to manage HR documents, payroll, recruitment, onboarding, and compliance with labour laws.

The role requires strong leadership, confidentiality, and Mandarin-English-Bahasa Melayu proficiency. Responsibilities cover payroll coordination, training planning, employee relations, performance appraisals, and visa applications.

Qualifications

• Minimum Diploma, Bachelor’s Degree in Human Resource Management, Business Administration or the equivalent.
• An excellent understanding of Malaysian Employment Act and Labour Law.
• Strong leadership, management and communication skills.
• A disciplined mentality to implement company policy and changes.
• Proficient and trustworthy in handling sensitive and confidential matters.
• Excellent command of both spoken and written Mandarin, English and Bahasa Melayu.
• Team player with good problem-solving skill, result driven and proactive quality.
• We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers.

Responsibilities

• Maintain HR documents, policies, employee records, and employment contracts.
• Manage the full recruitment process, including job postings, screening, interviews, offers, onboarding, and probation.
• Handle employee lifecycle activities, including confirmation, resignation, and offboarding.
• Coordinate payroll, attendance, leave administration, and statutory submissions.
• Plan and coordinate employee training, HRD Corp claims, and training records.
• Handle employee relations, disciplinary matters, and ensure compliance with labour laws.
• Administer employee performance appraisal, compensation, and benefits.
• Ensure compliance with HR policies, ISO requirements, and government regulations.
• Coordinate Safety, Health & Environmental (SHE) compliance, including scheduled waste management and regulatory submissions.
• Coordinate audits and liaise with government authorities and external agencies.
• Support employment pass and visa application processes.
• Assist with general administrative duties, company licences, contracts, and travel arrangements.
• Perform any other HR and administrative duties assigned by Management.

Skills

Leadership

Communication

Policy implementation

Confidentiality

Multilingual

Team player

Problem solving

Education

Diploma or Bachelor’s Degree in HR/BA or equivalent

Job description

ECA ADVANCED SOLUTIONS SDN. BHD. is seeking a Human Resources and Administration Executive in Penang to manage HR documents, payroll, recruitment, onboarding, and compliance with labour laws.

The role requires strong leadership, confidentiality, and Mandarin-English-Bahasa Melayu proficiency. Responsibilities cover payroll coordination, training planning, employee relations, performance appraisals, and visa applications.