Mandarin-Speaking Administrative Executive

SF Global Express (M) Sdn Bhd; Subang Jaya; On-site; MYR 39,000 - 56,000; Full time

Job summary

SF Global Express (M) Sdn Bhd is seeking an Administration Executive to oversee daily office operations, documentation, and filing. The role includes coordinating supplies, maintenance, asset management, and liaising with vendors to ensure smooth operations.

The candidate should have a Diploma/Bachelor’s in Business Administration with 1–2 years’ experience, strong Mandarin and English skills, and excellent organization.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, or related field.
• Minimum 1–2 years of administrative or general affairs experience, preferably in logistics or fast-paced industries.
• Good command in Mandarin & English language and coordination skills. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Able to work independently and under pressure.
• Detail-oriented, responsible, and proactive attitude.

Responsibilities

• Manage daily office administration, documentation, and filing systems.
• Coordinate office supplies procurement and maintain inventory records.
• Oversee office facilities, maintenance, repairs, and workplace readiness.
• Manage company assets, office equipment, and administrative inventories.
• Liaise with vendors, building management, and service providers for operational support.
• Process purchase requests, quotations, invoices, and payment documentation while supporting cost control.
• Coordinate employee travel arrangements, meetings, and staff engagement activities.
• Ensure compliance with administrative policies, licensing, insurance renewals, and company procedures.
• Support management with cross-functional administrative tasks and special projects.

Skills

Office administration

Documentation

Multitasking

Mandarin proficiency

English proficiency

Vendor liaison

MS Office

Education

Diploma / Bachelor’s in Business Administration

Tools

MS Office Suite

Job description

SF Global Express (M) Sdn Bhd is seeking an Administration Executive to oversee daily office operations, documentation, and filing. The role includes coordinating supplies, maintenance, asset management, and liaising with vendors to ensure smooth operations.

The candidate should have a Diploma/Bachelor’s in Business Administration with 1–2 years’ experience, strong Mandarin and English skills, and excellent organization.