Manager, Corporate Secretarial Services

Vistra; Penang; On-site; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Medical insurance

Dental and optical coverage

Competitive annual leave

Job summary

Vistra in Penang, Malaysia, is hiring a Manager, Corporate Secretarial Services, a full-time permanent role. You will oversee corporate governance, statutory compliance, and client records while mentoring a CS team and supporting senior leadership.

Required: 6–7 years in corporate secretarial, ICSA qualification or degree in Corporate Administration, and strong English communication. Public listed exposure is a plus; based in Penang with opportunities for growth.

Qualifications

• Strong communication, analytical and problem-solving abilities.
• Excellent command of spoken and written English.
• Experience with corporate governance and statutory compliance.

Responsibilities

• Attend meetings independently as required.
• Ensure compliance with internal policies and SOPs.
• Provide leadership to the CS team and manage performance.

Skills

Communication skills

Analytical skills

Problem solving

English proficiency

Education

ICSA qualification / Bachelor in Corporate Administration

Job description

We have an exciting opportunity for you to join our team as Manager, Corporate Secretarial Services. This full-time and permanent position is based in Penang Malaysia, allowing you to make a significant impact to our corporate services and its’ growth.

Key responsibilities:

Functional Responsibilities:

To attend meetings independently whenever required.

To ensure strict adherence to internal policies/SOPs by team members.

Identifying and highlight potential risks to Senior Managers and Directors and recommend necessary action when necessary.

Ensure timely billing (including the capture of all OPEs incurred) and collections.

Ensure best practise of corporate governance and compliance with statutory/regulatory requirements.

To ensure all clients’ documents and records are properly always filed in the statutory records as well as performing proper housekeeping of clients’ records.

To participate in recruitment interviews and exercise.

To conduct or facilitate trainings when required.

Meeting potential clients and prepare proposals and quotations for new projects.

Providing timely dissemination of information and messages from Senior Management to team members.

Supporting Senior Manager and Directors in their absence.

To ensure formal acknowledgment of client’s request, queries, correspondences within 24hours and revert with answers no later than 2 working days.

Any other tasks assigned by Management.

P&L Responsibilities:

Providing guidance, leadership and supervision to team members.

Communicating the criteria and KPIS of the respective positions to team members.

Managing and measuring performance of team member.

Guiding and developing team members in attaining professional competence.

Effect utilization of team resources.

Training & development of team members, identifying relevant trainings inclusive counselling of team members.

People Management:

Consultation with CEO, Directors and Fellows Managers.

Coordination & Communication with other Divisions.

Assist Directors in the implementation of strategies and policies of the CS Division.

Providing timely feedback and conveying staffs’ concerns and requests to Senior Managers and Directors and possible solutions.

Relationship with Clients:

Business development - expanding clients’ pool and seeking business opportunities.

Managing client relationships by maintaining good rapport with clients.

Ability to achieve client satisfaction and retention

Assisting in cross selling other Tricor Services

Providing deliverables to clients according to the scope of services.

Providing technical advisories, solutions and anticipate client’s needs.

Others:

Able to seek opportunities to bill

Ensuring fees quoted are guided by the adopted fee guide and / able to recover time costs.

Any other tasks as and when assigned by Management.

Key requirements:

Must have at least 6-7 years relevant working experience in corporate secretarial.

Full ICSA qualification / graduate or possess bachelor’s degree in Corporate Administration

Experience in handling public listed companies will be an added advantage.

Basic knowledge with Companies Acts, Bursa Malaysia Listing Requirements, CS Guidelines and other related laws and regulations

Must possess good communications skills, analytical and problem-solving skills.

Good command of both spoken and written English.

Familiar with filing of statutory forms and Companies Acts

Able to work independently as well as a good team player.

Good interpersonal skills and able to work as a team.

Good sense of urgency and able to work under pressure.

Able to identify and demonstrate clear comprehension of customers and organizational needs.

Punctuality

Confident in client facing ability

Company Benefits:

• At our Malaysia office, we believe in putting our employees’ well-being first! We offer great exposure while ensuring employees are well compensated!
• Additionally, we provide comprehensive medical insurance, dental and optical coverage and competitive annual leave entitlement and sick leave to support your well-being and time to recharge or explore your passions out of work.
• As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications whichever relevant to your job nature ensuring you stay ahead in your field.

What can I earn as a Corporate Secretarial Manager