Manager, Fund Corporate Secretarial

Vistra; Johor; Hybrid; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Comprehensive medical insurance and/or

Dental coverage

Wellness allowance

Competitive annual leave entitlement

Job summary

Vistra in Johor Bahru is seeking a Manager, Corporate Secretarial Services to lead a team and oversee a wide spectrum of corporate secretarial works across jurisdictions including offshore entities.

The role is full-time with a flexible hybrid working arrangement, offering growth and regional coverage; candidates should have 5+ years in corporate secretarial leadership and a degree or diploma in business administration or law.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organising, analytical and problem-solving skills.
• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking.
• Independent and self-motivated.
• Ability to organise and prioritise work with minimum supervision.
• Strong team player.
• Be conversant with the full spectrum of corporate secretarial duties.
• Minimum 3 years' experience in managerial roles such as Team Leader.
• Minimum 5 years' experience in handling a portfolio independently.

Responsibilities

• Manage a team of Assistant Manager, Assistants and Associates in handling a wide spectrum of corporate secretarial works for various jurisdiction including offshore companies (i.e. Cayman Islands and British Virgin Islands)
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
• Prepare minutes, resolutions and statutory documents
• Update and maintain statutory records
• Ensure documents and files are correctly named, saved and maintained in the database
• Provide KYC support and maintain KYC documentation
• Prepare agenda, issue notice, attend (where necessary) and record minutes of relevant board meetings
• Assist in preparing/reviewing/managing work pass administration including application, renewal, issuance, and cancellation of Work Pass
• Lead, assign, and review works prepared by the team to ensure product/service quality in a timely and effective manner as per OKRs and service delivery schedule
• Develop and maintain staffing plans, effectively allocating resources to ensure operational demands and deadlines are met

Skills

Team leadership

Corporate secretarial

Strategic planning

Communication

Attention to detail

Education

Degree / Diploma in Business Administration or Law

Tools

Microsoft Office

Governance records system

Job description

Manager, Corporate Secretarial Services reporting to the Senior Manager. This full-time and permanent position is based in Johor Bahru and offers regional coverage, allowing you to make a significant impact to the Corporate Secretarial Services department and its growth.

Key responsibilities

• Manage a team of Assistant Manager, Assistants and Associates in handling a wide spectrum of corporate secretarial works for various jurisdiction including offshore companies (i.e. Cayman Islands and British Virgin Islands)
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
• Prepare minutes, resolutions and statutory documents
• Update and maintain statutory records
• Ensure documents and files are correctly named, saved and maintained in the database
• Provide KYC support and maintain KYC documentation
• Prepare agenda, issue notice, attend (where necessary) and record minutes of relevant board meetings
• Assist in preparing/reviewing/managing work pass administration including application, renewal, issuance, and cancellation of Work Pass
• Lead, assign, and review works prepared by the team to ensure product/service quality in a timely and effective manner as per OKRs and service delivery schedule
• Develop and maintain staffing plans, effectively allocating resources to ensure operational demands and deadlines are met

About you

• Excellent communication and interpersonal skills
• Strong organising, analytical and problem-solving skills
• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking
• Independent and self-motivated
• Ability to organise and prioritize work with minimum supervision
• Strong team player
• Be conversant with the full spectrum of corporate secretarial duties
• Minimum 3 years' experience in managerial roles such as Team Leader
• Minimum 5 years' experience in handling a portfolio independently
• Degree / Diploma in business administration or law
• Flexible hybrid working arrangement
• Birthday leave
• Comprehensive medical insurance and dental coverage
• Wellness allowance
• Competitive annual leave entitlement
• Professional membership fee reimbursement for certifications like ICSA

About us

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction. We are absolutely committed to building a culture where our people can do just that.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Business Support Services More than 10,000 employees

It’s never been a more exciting time to join our organisation. Tricor and Vistra have now merged to form one organisation, which means we’re now a powerhouse of over 9000 colleagues in 50+ jurisdictions across the globe. We’re seizing the opportunity to create a purpose-led organisation that will unlock significant value for our business, our clients, and our people.

It’s never been a more exciting time to join our organisation. Tricor and Vistra have now merged to form one organisation, which means we’re now a powerhouse of over 9000 colleagues in 50+ jurisdictions across the globe. We’re seizing the opportunity to create a purpose-led organisation that will unlock significant value for our business, our clients, and our people.

What can I earn as a Corporate Secretary