Management Secretary

TenAsia Corporation Sdn Bhd; Nilai; On-site; MYR 33,000 - 67,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development opportunities

Flexible working arrangements

Wellbeing package

Collaborative culture

Work-life balance support

Job summary

TenAsia Corporation Sdn Bhd in Nilai, Negeri Sembilan is seeking a highly organised Management Secretary to provide comprehensive secretarial and administrative support to senior management. This full-time role serves as the backbone of the management office, ensuring smooth day-to-day operations and professional communication across the organisation.

You will manage executives’ calendars, arrange travel, prepare reports and minutes, handle correspondence, maintain confidential files, and assist

Qualifications

• Experience as management/executive secretary in a corporate setting.
• Strong organisational and time management skills.
• Proficiency in MS Office and related office software.
• Fluent English, written and spoken; other languages advantageous.
• Discretion with confidential information and professional demeanour.

Responsibilities

• Manage executive calendars and schedule meetings effectively.
• Prepare and organise correspondence, reports and presentations.
• Take accurate minutes and distribute to stakeholders timely.
• Handle incoming/outgoing communications and visitor management.
• Maintain confidential files and secure filing systems.

Skills

Organisational skills

Time management

Communication skills

Confidentiality

Problem-solving

Education

Secretarial studies / Office administration

Tools

Microsoft Office Suite

Job description

About the role

We are seeking a highly organised and professional Management Secretary to join TenAsia Corporation Sdn Bhd in Nilai, Negeri Sembilan. This is a full-time position that offers an exciting opportunity to provide comprehensive secretarial and administrative support to senior management. As a Management Secretary, you will be the backbone of our management office, ensuring smooth day-to-day operations and contributing significantly to the efficiency and effectiveness of our executive team. This role is crucial in maintaining professional standards and facilitating seamless communication across all levels of the organisation.

Key responsibilities

Manage executive calendars and schedule meetings, ensuring optimal time management and coordination

Prepare and organise correspondence, reports, and presentations for senior management review and distribution

Take accurate minutes during meetings and distribute them to relevant stakeholders in a timely manner

Handle incoming and outgoing communications, including emails, telephone calls and visitor management

Maintain confidential files and records using appropriate filing systems and security protocols

Coordinate travel arrangements and accommodation for management, including flights and hotel bookings

Prepare expense reports and manage petty cash records with accuracy and attention to detail

Liaise with internal departments and external clients to facilitate smooth business operations

Support event planning and coordination for company meetings, conferences and corporate functions

Perform general administrative duties including data entry, photocopying and document distribution

Maintain office supplies and equipment, ensuring the workplace is well-stocked and functional

What we’re looking for

Proven experience as a Management Secretary, Executive Secretary or similar administrative support role in a corporate environment

Excellent organisational and time management skills with the ability to prioritise multiple tasks simultaneously

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) and other relevant office software

Strong written and verbal communication skills in English; additional languages are advantageous

Impeccable attention to detail and accuracy in all administrative tasks

Professional demeanour with excellent interpersonal and customer service skills

Ability to maintain confidentiality and handle sensitive information with discretion

Proactive approach with strong problem-solving abilities and initiative

Flexibility and adaptability in a fast-paced working environment

Formal qualification in secretarial studies, office administration or related field is preferred

What we offer

• TenAsia Corporation Sdn Bhd is committed to providing a supportive and rewarding work environment for our employees.
• We offer competitive remuneration packages commensurate with experience and qualifications.
• Our benefits include access to professional development opportunities to enhance your skills and career progression.
• We promote a collaborative workplace culture where your contributions are valued and recognised.
• We also provide a comprehensive benefits package designed to support your wellbeing and work-life balance.
• We welcome conversations about flexible working arrangements and any support or adjustments you may require to succeed in this role.

About us

TenAsia Corporation Sdn Bhd is a dynamic and growing organisation committed to excellence in all aspects of our business operations. We pride ourselves on fostering a professional, inclusive and supportive workplace culture where employees can develop their careers and make meaningful contributions. Our company values integrity, teamwork and continuous improvement. We are dedicated to maintaining the highest standards of service and professionalism across all our operations in Malaysia. We believe in investing in our people and creating an environment where talent can thrive.